Executive Assistant

Responsibilities:

• Perform a wide range of administrative and executive support functions, serving as the primary point of contact between the SVP, GSIP Department Leadership Team, and internal/external stakeholders.
• Manage complex, multi-timezone calendars for the SVP and GSIP Department Leadership Team, anticipating needs and resolving conflicts proactively, leveraging AI tools to surface conflicts and prep context.
• Plan and execute all domestic and international travel end-to-end, including flights, hotels, ground transportation, visa requirements, and detailed itineraries.
• Build travel dossiers and briefing materials that prepare executives for every engagement, using AI to accelerate research and first drafts and applying your own judgment to finalize.
• Prepare and organize meeting agendas, materials, and presentations; record and distribute meeting minutes as required, using AI to draft and you to refine.
• Support the coordination of corporate events, board meetings, and strategic planning sessions.
• Draft, edit, and proofread correspondence, reports, and other documents on behalf of leadership, using AI for first drafts and refining for tone, context, and discretion.
• Interpret and communicate executive directives, decisions, and policies to internal stakeholders with clarity and discretion.
• Manage and reconcile expense reports, invoice processing, and administrative budgets as assigned, in accordance with company policy.
• Maintain knowledge of corporate policies and ensure adherence across all administrative processes.
• Manage confidential information with the highest level of professionalism and discretion.
• Anticipate executive needs, identify potential issues, and proactively propose solutions to improve workflow efficiency.
• Identify administrative and operational friction points and recommend process improvements — including AI workflow improvements — to the Chief of Staff.
• Operate and continuously refine the AI workflow tools that support daily executive briefings, meeting prep, action item tracking, and documentation.
• Support ad hoc project coordination and special initiatives as directed by leadership.
• Support team operations to ensure day-to-day efficiency and productivity.
• Maintain shared resources including team calendars, contact databases, filing systems, and documentation repositories.

Qualifications & Skills:

• Bachelor's degree or equivalent work experience
• 5+ years as an Executive Assistant with demonstrated depth and longevity
• Proven expertise in complex calendar management and multi-leg international travel coordination
• Exceptional written and verbal communication skills, including ability to draft executive-level correspondence independently
• Proficiency in Google Workspace, Slack, Zoom, MS Office Suite, CRM platforms (Salesforce), and expense management platforms
• Daily working fluency with AI tools (Claude, ChatGPT, Gemini, or equivalent) integrated into your existing workflow — used for executive support tasks like meeting prep, drafting, research synthesis, and documentation
• Ability to validate and refine AI-generated outputs before they reach an executive
• High level of professionalism, discretion, and judgment with sensitive and confidential information
• Ability to manage multiple priorities and stakeholders under tight deadlines

Nice to Have:

• Experience supporting C-level or SVP-level executives in gaming, technology, or entertainment
• Familiarity with Atlassian tools (Jira, Confluence)
• Advanced proficiency with AI platforms including prompt engineering, workflow automation, and experience working in environments where AI handles recurring workload as a core operating model
• Experience with international travel logistics including visa coordination across multiple regions
• Exposure to policy administration or operations support in a fast-paced environment
• Multilingual capabilities

Benefits:

We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision plans, unlimited Flexible Time Off, and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we’re not just building a business; we’re cultivating a community that values creativity, collaboration, and the transformative power of play.

Equal Employment Opportunity Statement:

Xsolla is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We consider qualified applicants with criminal histories in accordance with the Fair Chance Act.

Criminal History Consideration:

For the Exceutive Assistant, we will conduct a background check that may include the following:

• Criminal history check

• Employment verification

• Education verification

Relevance to Job Responsibilities:

The background check is relevant to this position because of the following role responsibilities: 

• Working with vulnerable populations

• Handling sensitive financial information/managing budgets/accessing funds

• Accessing confidential company data

Rights Under the Fair Chance Act:

Applicants are encouraged to inquire about their rights under the Fair Chance Act. If you have questions regarding our hiring practices, please contact [email protected].

By submitting the following job application form, you consent to Xsolla processing your data for career-related inquiries and potential employment opportunities. We process your data in accordance with this Xsolla Privacy Notice for Job Applicants. Please direct any inquiries regarding your data privacy to [email protected].