Executive Assistant

Role Description

In this role, you will work closely with the executive team to provide comprehensive executive-level administrative support. This role is crucial to the efficiency and effectiveness of our executives, ensuring seamless communication and coordination of activities. This role requires a proactive and detail-oriented professional with excellent organizational, communication, people, and problem-solving skills. 

Core Responsibilities

Calendar management: proactively manage and prioritize a complex, dynamic calendar with strategic intent

Travel coordination: plan and coordinate domestic and international travel, including detailed itineraries and contingency plans

Expense reporting: manage timely and accurate reconciliation of expenses

Cross-functional coordination: serve as a point of contact between executives and their direct reports, facilitating communication, follow-ups, and alignment across teams 

Task and priority tracking: help the executives stay on top of key deliverables and follow-ups

Meeting coordination: schedule and manage logistics for internal and external meetings, including room bookings, agendas, and relevant materials 

Project and event coordination: oversee or track special projects and events on the executives’ behalf

Internal communication: assist with drafting executive messages to the company and support internal alignment.

Required Qualifications

4+  years of relevant experience, including supporting C-level executives

Exceptional organizational and time management skills: ability to manage multiple priorities and competing demands with calm efficiency

Strong written and verbal communication: can draft executive-level correspondence with polish and clarity

Attention to detail: meticulous execution of complex tasks

Proactive mindset, resiliency to changing environments, and collaborative

Discretion and professionalism: trusted to handle sensitive information with the utmost integrity

Availability and flexibility: while this is a standard business hours role, ability to flex availability occasionally outside normal working hours is expected — particularly to support executives traveling across time zones 

Technical proficiency with Google Workspace, Microsoft Office, productivity/collaboration tools, and travel and expense platforms