The Executive Assistant will support the Chief of Staff and other executives by managing schedules, coordinating meetings, and performing administrative tasks with discretion.
About Us
Sophos is a cybersecurity leader defending 600,000 organizations globally with an AI-driven platform and expert-led services. Sophos meets organizations wherever they are in their security maturity and grows with them to defeat cyberattacks. Its solutions combine machine learning, automation, and real-time threat intelligence with frontline human expertise from Sophos X-Ops to deliver advanced, 24/7 threat monitoring, detection, and response.
Sophos offers industry-leading managed detection and response (MDR) alongside a comprehensive portfolio of cybersecurity technologies — including endpoint, network, email, and cloud security, extended detection and response (XDR), identity threat detection and response (ITDR), and next-gen SIEM. Together with expert advisory services, these capabilities help organizations proactively reduce risk and respond faster, with the visibility and scalability needed to stay ahead of evolving threats.
Sophos goes to market with a global partner ecosystem, including Managed Service Providers (MSPs), Managed Security Service Providers (MSSPs), resellers and distributors, marketplace integrations, and cyber risk partners, giving organizations the flexibility to choose trusted relationships when securing their business. Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.
Role Summary
Sophos is seeking a dynamic and experienced Executive Assistant to primarily provide comprehensive support to our Chief of Staff and new Global Head of MDR, occasionally assisting other Senior Vice Presidents (SVP) and Vice Presidents (VP) on the team as needed. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. As an Executive Assistant at Sophos, you will play a critical role in facilitating the efficient operation of our executive team by managing schedules, coordinating meetings, planning events, and handling administrative tasks with professionalism and discretion.
What You Will Do
- Manage complex calendars and schedules for multiple executives, including arranging meetings, appointments, and travel itineraries.
- Coordinate and schedule internal and external meetings, conference calls, and video conferences, ensuring all necessary resources are in place.
- Prepare and distribute agendas, presentations, and other materials for meetings, taking minutes and following up on action items as needed.
- Act as a liaison between executives and internal/external stakeholders, managing communications and responding to inquiries on their behalf.
- Anticipate the needs of executives and proactively handle administrative tasks, such as expense reporting, document preparation, and file management.
- Assist in special projects and initiatives as assigned, collaborating with other members of the administrative team and cross-functional departments.
- Maintain confidentiality and discretion when handling sensitive information and confidential matters.
What You Will Bring
- Proven experience as an executive assistant or similar role, supporting C-suite executives in a corporate environment. Previous experience supporting Engineering teams preferred.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- High level of discretion and integrity when handling confidential information.
- Ability to work independently with minimal supervision and as part of a team in a collaborative environment.
- Flexibility to adapt to changing priorities and work hours as needed.
In Canada, the base salary for this role ranges from $74,000 to $123,000. In the United States, the base salary for this role ranges from $90,000 to $150,000 In addition to base salary, we offer additional compensation including bonus eligibility and a comprehensive benefits package. A candidate’s specific pay within this range will depend on a variety of factors, including job-related skills, training, location, experience, relevant education, certifications, and other business and organizational needs.
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Ready to Join Us?
At Sophos, we believe in the power of diverse perspectives to fuel innovation. Research shows that candidates sometimes hesitate to apply if they don't check every box in a job description. We challenge that notion. Your unique experiences and skills might be exactly what we need to enhance our team. Don't let a checklist hold you back – we encourage you to apply.
What's Great About Sophos?
· Sophos operates a remote-first working model, making remote work the primary option for most employees. However, some roles may necessitate a hybrid approach. While we are a remote first organization, applicants must have legal authorization to work in the jurisdiction where the position is posted, without requiring employer sponsorship.
· Our people – we innovate and create, all of which are accompanied by a great sense of fun and team spirit
· Employee-led diversity and inclusion networks that build community and provide education and advocacy
· Annual charity and fundraising initiatives and volunteer days for employees to support local communities
· Global employee sustainability initiatives to reduce our environmental footprint
· Global fitness and trivia competitions to keep our bodies and minds sharp
· Global wellbeing days for employees to relax and recharge
· Monthly wellbeing webinars and training to support employee health and wellbeing
Our Commitment To You
We’re proud of the diverse and inclusive environment we have at Sophos, and we’re committed to ensuring equality of opportunity. We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants who can contribute to the diversity of our team. All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation. We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know.
Data Protection
If you choose to explore an opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos. If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights. For more information on Sophos’ data protection practices, please consult our Privacy Policy Cybersecurity as a Service Delivered | Sophos
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