Executive Assistant

Primary Responsibilities:

Executive Support
Complete a broad variety of administrative tasks for the CEO, CFO, and General Counsel, including: proactively managing active and complex calendars; processing expense reports; composing and preparing correspondence, some of which is confidential; arranging complex domestic and international travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Communicate directly with Board members, investors, external partners, and others on matters related to the executives’ initiatives.
Serve as a bridge for smooth communication between the CEO, CFO, and General Counsel and internal departments, demonstrating the leadership necessary to maintain credibility, trust, and support with senior management.
Work closely and effectively with the CEO, CFO, and General Counsel to keep them well informed of upcoming commitments and responsibilities, following up appropriately to ensure timely execution.
Manage external commitments (e.g., external Board meetings, invited talks, industry events) and run interference with internal priorities to protect executive focus and availability.
Prioritize conflicting needs; handle matters expeditiously and proactively, following through on projects to successful completion, often under significant deadline pressure.
Draft, prepare, and edit high-quality correspondence, board materials, reports, and presentations on behalf of the executive team.
Lead and support special projects and strategic initiatives as assigned, exercising sound judgment and independent follow-through.
Provide backup support for office operations and facilities as needed
Board Support and Liaison
Serve as the CEO’s administrative liaison to the Board of Directors, coordinating all Board and committee meeting logistics including materials preparation, scheduling, and attendee communications.
Assist Board members with travel arrangements, lodging, and meal planning as needed.
Maintain strict discretion and confidentiality in all relationships with Board members and in handling Board-related materials and communications.
Maintain compliance with applicable rules and regulations set forth in the company’s bylaws regarding Board and Board committee matters.

Qualifications:

• Bachelor’s degree required.
• Strong work tenure: 10+ years of experience supporting C-Level Executives or in a comparable senior administrative role, preferably within a biotech or life sciences organization.
• Experience and genuine interest in both internal and external communications.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, and external partners.
• Expert-level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity and high level of discretion and professionalism in handling confidential information.
• Highly resourceful team player with the ability to also be extremely effective working independently.
• Proven ability to handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of service and responsiveness.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker who actively seeks opportunities and proposes solutions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Slack, Zoom, and DocuSign; experience with board management portals (e.g., Diligent, Boardvantage) a plus.
• Start-up or early-stage company experience is a plus.