Front Desk Administrator

At Bloom Energy, our vision for a world powered by clean, reliable, and affordable energy is more than just a dream—we’re making it reality.

For over two decades, we’ve been at the forefront of the global energy transition, pioneering solutions that empower critical industries to thrive in a rapidly digitizing, energy-intensive world. From revolutionizing power for AI-driven data centers to ensuring resilience for hospitals, electric grids, manufacturing facilities, and utilities, our solid oxide fuel cell (SOFC) and solid oxide electrolyzer (SOEC) technologies are redefining what’s possible by delivering energy abundance for all. With more than 30,000 fuel cell modules deployed worldwide, we are the trusted partner for Fortune 100 companies and innovators alike. Our cutting-edge solutions enable unparalleled “time-to-power” capabilities, reliability, and sustainability, ensuring our customers remain ahead in a world where soaring energy demand and intensifying energy scarcity are rapidly becoming the new norm.

At Bloom, we thrive on collaboration, bold thinking, and relentless innovation. We believe that, together, we can create a brighter, more sustainable future while tackling the most pressing challenges of the 21st century.

We are looking for a Front Desk Administrator to join our team in one of today’s most exciting technologies. This role will report to our Sr. Manager, Admin Services and Facilities and based in San Jose, CA. This is a fully on-site, in office role 5 days a week.

Roles & Responsibilities:

• Ability to manage appointment calendars, schedule meetings, prepare meeting agendas and monitor/communicate changes. 
•  Order refreshments for meetings (lunch/dinner) including picking up and delivering orders. 
•  Process all department invoices, prepare and maintain vendor invoice files and track and process expense reports. 
• Develop and edit correspondence 
•  Perform general administrative duties, including call screening, mail processing and file system development and maintenance, typing, faxing, copying and mailing. 
• Exercise complete discretion and confidentiality at all times. 
• Work on special projects as assigned by management. 
• Follow through on external and internal calls and emails. 
•  Act as information resource regarding company events. 
• Keep track of office supplies and inventory and order items when necessary to maintain stock.
•  Assist with filing, ordering and pulling literature samples when needed for mailings and meetings. 
• Drive teamwork and collaboration with other EA’s by providing cross-support as needed.

Qualifications:

• Must be able to respond appropriately and professionally to a variety of situations, including dealing with conflicting priorities and the handling of confidential information.
•  Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) and Outlook is essential
• Strong organizational skills, especially in creation and maintenance of departmental filing systems
• Ability to perform multiple tasks in a fast-paced environment, meeting deadlines with accurate results. 
• Excellent communications skills (written and verbal) for effective interaction with all levels of staff division, company and external business partners. 
• Must be able to work overtime. 
• Must possess a valid California Driver’s license and have personal and reliable transportation available. 
• Ability to work well under pressure. 
• Ability to work well with others. 
• You have a history of excelling with little or no initial direction, proven by stellar references from prior hiring managers/customers. 

2-3 years' experience:

• Welcoming, and directing visitors, clients, and vendors in a professional manner, while maintaining a clean, professional reception area.
• Monitoring visitor access, issuing employee and security badges, and maintaining visitor logs to ensure a secure environment.
• Perform general administrative duties, including call screening, mail processing and file system development and maintenance, typing, faxing, copying and mailing. 

Bloom Energy is an equal opportunity employer and makes employment decisions on the basis of merit. We are committed to compliance with all applicable laws providing equal employment opportunities. All qualified applicants, will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability. Bloom Energy makes reasonable accommodations, consistent with applicable laws, for the known physical or mental

limitations of an otherwise qualified applicant or employee with a disability, who can perform the essential job functions, unless undue hardship would result.

At Bloom Energy, we are committed to supporting the well-being of our employees and their families. Our comprehensive benefits package for eligible employees includes competitive Medical, Dental, and Vision plans with a large employer contribution, a 401(k) Retirement Plan with company match, generous Mental Health Support services, Legal services, virtual Physical Therapy access, and Fertility & Family Forming benefits.

Bloom Energy is committed to fair and equitable compensation practices. The total compensation for this position includes standard company benefits and is based on various factors including, but not limited to, relevant skills and experience.

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