Manage occupancy eligibility, annual recertifications and move-in file reviews for ~275 affordable housing units. Ensure compliance with HUD, HOME, LIHTC, HCD and Fair Housing rules, maintain audit schedules, prepare reports, assist with Yardi updates, support audits and leasing events, and help develop compliance policies and procedures.
Position Summary:
The Occupancy Specialist is responsible for assuring eligible occupancy and quality control of the Agency’s eligibility application processing and annual recertification for approximately 275 apartments managed by Burbank Housing Property Management Corporation Compliance with the HUD program and other state and local funding programs for affordable housing is a key responsibility of the position. The Occupancy Specialist will report directly to the District Manager. The Occupancy Specialist will assist in the update, revision, and/or development of forms, reports, and manuals relating to property management compliance issues. Ensures implementation, and monitors progress as appropriate. This is a full-time position with excellent benefits.
Specific Duties and Responsibilities:
- Ensure compliance with income limits and maximum allowable rents that are imposed by funding sources and Regulatory Agreements
- Review and approve annual income re-certifications as mandated by various programs such as HUD, HOME, LIHTC, HCD, etc.
- Review and approve all new move in files.
- Establish audit calendar to ensure completion of re-certifications by the annual deadline.
- Establish and implement weekly file audit schedule to include detailed follow up report.
- Provide weekly update on completed and outstanding re-certifications.
- Assist Compliance Manager with quarterly reports for properties financed with tax exempt bonds.
- Assist with creation and updates of compliance policies and procedures.
- Assist with Yardi updates such as Income table and Utility Allowances.
- Assist Leasing and Occupancy Specialist in preparing Open Houses.
- Help prepare for program audits.
- Organize applicants’ files to ensure timely completion of all necessary material.
- Participate in the Marketing List effort.
- Review leases, credit and background reports.
- Other duties as assigned.
Qualifications
Knowledge, Skill and Experience:
-
- Knowledge of HUD, HOME, LIHTC, HCD, etc.
- Knowledge of Fair Housing laws, relevant California statutes and local laws as they apply to the leasing and occupancy of affordable housing
- Detail oriented and highly organized
- Able to use technology and software to improve processes and enhance efficiency.
- Able to work on multiple projects simultaneously and prioritize to meet deadlines.
- Able to stay calm and provide excellent customer service at all times, both externally and internally.
- Excellent written and verbal communication skills
- Commitment to continuous learning to maintain up-to-date knowledge of rules and regulations
- Must be proficient in Microsoft Word, Excel and knowledge of YARDI a plus.
Position type and work schedule:
This is a full-time position. The work schedule is Monday-Friday, from 8:30am – 5pm, with ½ hour meal period. This is primarily an on-site role.
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