Grant Administrator - Remote

Job Description Summary:

Job Description:

The Grants Administrator is responsible for providing expert management of the grants portfolio pre and post award.  This position will coordinate all aspects of grant administration to ensure the smooth implementation of grants pre- and post- award.  This position is responsible for coordinating the application process, grant kickoff and close out periods, and monthly monitoring for progress across fiscal, compliance, programmatic deliverables, communications, and operational aspects of grants.  The Grants Administrator will execute complex duties with a high degree of independence.

Required Qualifications

BS/BA in a field related to health, human services, administration, or finance required

Masters Degree in management, finance, accounting, public administration, or other related field preferred

6 years of experience in grant proposal development and administration including federal, state, and local funders required, 8+ preferred in

Working knowledge of federal and state regulations regarding fiscal management of funds

Strong project management and communication skills required with the ability to broker buy-in from multiple stakeholders and capacity to frame complex situations and present options

Ability to exercise independent judgement to plan and prioritize diverse workload and manage and track multiple projects and deadlines simultaneously

Strong attention to detail, oral and written communication skills, meeting facilitation- skills

Excellent data gathering skills with strong data analysis and budget analysis skills

Ability to develop and sustain working partnerships with funders, partner organizations, auditors, and CHC staff

Strong organizational, prioritization, and project management skills and

Significant Responsibilities

For grant applications- pre-award.

• Maintains strong working knowledge of organization priorities, convenes and facilitates meetings with key stakeholders for concept development on priority topic areas, coordinates resources for proposal development.
• Directs the preparation of proposal budget development and prepares final budget, facilitates the mechanics of proposal development and submission including project management, coordinating assignments, and writing as needed, coordinates final packaging of the grant for submission, and submits proposals into all major systems.
• Reviews early drafts of the grant and budget.
• Supports gathering of information for proposals including organizational capacity, statistical and qualitative data, potential sources of funds, partners and staff and other information to support the grant proposal idea.

Post award

• Reviews all awarded grants and sub-awards and supports implementation for the full grant lifecycle.
• Coordinates all grant kickoff activities and coordinating grant start up tasks across multiple CHC departments including planning meetings, fiscal budget set up, agreement development, assembling appropriate staffing, communications with key internal and external partners.
• Monitors the health status of all grants monthly including:
• Working directly with the Grants Accountants to monitor the budget for overall health and alignment with program plans and support accurate submission of invoices and reports.
• Working with the Grants Compliance Officer to ensure compliance with agency requirements regarding purchasing regulations, equipment inventory, and closing documents.
• Working with the program staff to identify and document implementation progress and/or roadblocks and support timely submission of required grant communications and program reports, plan for site visits, etc.
• Working with other departments such as IT, HR, Business Intelligence, and departmental directs to support the collection of data, feedback, and impact of grant for analysis, operational implications, communications, and contribution to agency reports and dashboards as needed.
• Coordinates grant end process including supporting planning for grant end, problem solving to ensure execution of all deliverables including reporting, facilitation of carryforward requests as needed, coordination with Grant Accountants and Compliance Officer for spend down, close out, and documentation requirements.

Year round

• Trains and coaches new program managers, project directors, and principal investigators as needed on how to effectively manage a grant.
• Maintains database and files to house information on grant health, deliverables, reporting schedules, and key stakeholders to facilitate project management and communication.
• Supports development of needs assessment information annually for use in grants, development of annual grant development plan to support CHC’s strategic priorities.
• Supports development of policies, procedures, tools, and communications for grants administration and trains staff as needed.
• Supports communications, planning, and analysis on grants portfolio as needed.

This Position is available for remote work.

Organization Information:

The Moses/Weitzman Health System is a global leader addressing challenges faced by organizations caring for the poor and diverse populations, and is home to programs focusing on education, research, and process improvement support for safety net providers. The system delivers primary care to more than 150,000 patients in Connecticut, and extends access to specialty care for more than 2.5 million individuals across the U.S. It is a national accrediting body for organizations training advanced practice providers, and offers accredited education and training for Medical Assistants in multiple states. As an incubator for new ideas in areas including social justice, the environment, and social determinants of health, the MWHS is addressing challenges faced by providers caring for underserved communities, creating innovative and impactful initiatives led by nationally and internationally recognized experts. As it forges pathways into the future of primary care, the MWHS honors Lillian Reba Moses (1924-2012), a granddaughter of slaves, and Gerard (Gerry) Weitzman (1938-1999), whose ancestors escaped pogroms in Eastern Europe. Their vision and commitment to justice and equity in healthcare is the foundation upon which the Moses/Weitzman Health System was built.

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