Provides administrative support to HR, manufacturing operations, management, employees, and visitors. Responsibilities include payroll reporting, onboarding and orientations, employee training on GMP and safety, data entry, recordkeeping, report generation, meeting coordination, office supply management, phone support, and special projects.
When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service.
With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently-located across the U.S.
At BakeMark we appreciate our employees and their families and offer a competitive pay and a full suite of benefits:
- Competitive Compensation
- Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost)
- 401K (generous retirement benefits) with a Company Match
- Paid Holidays and Paid Time Off
BakeMark is seeking a bilingual (English/Spanish) Administrative Assistant to support daily office operations and provide administrative support to management, employees, and visitors.
Key Responsibilities:
- Perform general office administration and clerical duties.
- Support Human Resources and Manufacturing Operations in a fast paced production environment.
- Pull payroll reports and maintain payroll-related records.
- Coordinate onboarding, new hire documentation, and first day employee orientations.
- Train employees on Good Manufacturing Practices (GMP), workplace safety, company policies, and timekeeping procedures.
- Collect, organize, and analyze data to create reports for management
- Data entry, document management, filing, printing, and recordkeeping
- Generate reports, spreadsheets, and presentations
- Coordinate meeting setup and maintain office supplies
- Answer, screen, and direct incoming calls
- Assist with special projects and other duties as assigned
Preferred Qualifications:
- Bilingual in English and Spanish
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Basic to intermediate Excel skills, including data entry, report generation, and data analysis
- Ability to pull data from various sources and compile accurate reports
- Experience supporting payroll processes and maintaining confidential information
- Strong organizational skills and attention to detail
- Ability to multitask and work independently
- Excellent communication and problem-solving skills
BakeMark is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at BakeMark via-email, the Internet or in any form and/or method without a valid written agreement in place for this position from BakeMark HR/Recruitment will be deemed the sole property of BakeMark. No fee will be paid in the event the candidate is hired by BakeMark as a result of the referral or through other means.
BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.
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