Human Resources Onboarding Specialist (Temporary)

• Review, validate, and approve new hire IT tickets and onboarding requests to support timely system provisioning and service-level expectations.

• Initiate and monitor background checks for new hires, contingent workers, and temporary staff, including follow-up on pending documentation, discrepancies, and escalations.

• Coordinate onboarding documentation, approvals, tickets, and related tasks to ensure completion that is accurate, compliant, and on time.

• Serve as the primary point of contact for candidates throughout the pre-employment and onboarding process, providing guidance on requirements, first-day expectations, Workday tasks, benefits timing, system access, and orientation schedules.

• Communicate onboarding status, next steps, and welcome information to candidates and stakeholders, while monitoring task completion, resolving issues, and escalating urgent matters as needed.

• Conduct I-9 employment eligibility verification for new hires, review supporting documentation in compliance with federal regulations, and partner with HR and compliance teams to address audit requests or discrepancies.

• Maintain confidentiality and secure handling of employee records and sensitive information throughout the onboarding process.

• Coordinate and support executive and senior-level onboarding by arranging meetings, orientation sessions, leadership introductions, and tailored itineraries in partnership with cross-functional stakeholders.

Supervisory Responsibilities:  

n/a

Job Requirements:

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

• 3–5 years of experience in onboarding, HR operations, shared services, or specialist-level human resources roles.

• Knowledge of onboarding processes, employment documentation, background checks, I-9 verification, and HR compliance requirements.

• Experience using HRIS platforms, preferably Workday, and ticketing or service management systems to support onboarding workflows.

• Strong communication, organization, and follow-up skills, with the ability to coordinate multiple onboarding activities and work effectively with candidates and cross-functional partners.

• Strong attention to detail, sound judgment, and ability to handle sensitive information with discretion and professionalism.

Essential Physical Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.

2. The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.