The Inbound Procurement Senior Coordinator manages ordering, planning, and scheduling of products, ensuring inventory alignment with targets, tracking orders, and collaborating with logistics.
Inbound Procurement Senior Coordinator
Pixi Inc. Los Angeles, California, United States (On-site)
Our Company
As one of the fastest growing independent beauty brands, Pixi Beauty has built an incredible worldwide reputation and is quickly becoming one of the most recognized brands in the industry. Due to our continued success, we are expanding and looking for a talented Inbound Procurement Coordinator to join our team.
The Role
You are a project manager, responsible for ordering, planning, scheduling, and coordinating the flow of products through the complete production cycle. This candidate must have strong communication skills, timeline management skills, and maintain a clear line of communication internally and externally. Must love timelines & planning and thrive in a fast-paced environment!
Responsibilities
- Procurement:
- Process purchase orders to domestic and international vendors.
- Partner with the demand planning team to understand and establish inventory parameters and replenishment plans to ensure proper allocation of inventory and alignment with strategic targets.
- Track and provide visibility to purchase orders through the complete production cycle.
- Create and manage vendor timelines, troubleshooting and resolving delays/issues as they arise.
- Utilize ERP system to sync weekly production updates.
- Conduct monthly inventory reconciliations on components at vendor locations.
- Partner with Logistics to ensure timely shipments pickups and deliveries.
- Create reports and other tools to provide visibility across the supply chain.
- Communicate and escalate risks to cross-functional teams.
- Prepare clear and direct reports to Senior Management when appropriate.
- Inventory
- Weekly reconciliation of inventory within the system and investigation of miss-alignment.
- Single point of contact of annual physical count.
- Manage obsolescence review process: maintain our inventory free of any obsolescence risk and manage periodical process.
Requirements
- Bachelor's degree in Business, Supply Chain Management or related field
- Must have 1-5 years related experience
- Advanced Excel strongly recommended (Pivot tables, VLOOKUPs)
- Must have project and timeline management experience
- Must have strong written/verbal and communication and analytical skills
- Must have an eye for detail, superb organizational skills and eagerness to learn
- Must demonstrate excellent business and personal ethics
- Must have the ability to handle multiple tasks and priorities simultaneously
- Must have poise & confidence working with suppliers
- Must thrive within a changing organization
- Must hold self and others accountable
- Must resolve conflicts quickly and directly
- Must be a team player, listen and have a positive attitude
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