Supports indirect procurement and strategic sourcing across facilities, professional services, MRO, office supplies, and other operational categories. Manages competitive bids, supplier onboarding, performance monitoring, contract administration, spend analysis, savings tracking, reporting, and process improvement. Collaborates with cross-functional stakeholders and suppliers while supporting negotiations, compliance, renewals, and procurement best practices.
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We are seeking a proactive and detail-oriented Indirect Sourcing Specialist is responsible for supporting sourcing activities across indirect spend categories, including facilities, professional services, MRO, office supplies and other operational expenditures. In this role, the Indirect Sourcing Specialist will collaborate with internal stakeholders and suppliers to execute sourcing initiatives, build strong supplier relationships, support contract administration, and identify opportunities for cost savings and process improvements. The ideal candidate brings strong analytical, organizational, and communication skills, along with the ability to manage multiple priorities and contribute to procurement success in a fast-paced environment.
Key Duties of the Indirect Sourcing Specialist
Strategic Sourcing Support
- Support sourcing projects across various indirect spend categories.
- Assist in executing competitive bidding processes, including RFIs, RFQs, and RFPs.
- Collect and analyze supplier quotations, proposals, and commercial terms.
- Perform cost analyses and benchmarking to support sourcing decisions.
- Research market trends, supplier capabilities, and industry developments.
Supplier Management
- Support supplier onboarding and qualification activities.
- Maintain supplier records and documentation in company systems.
- Monitor supplier performance, delivery, service levels, and compliance requirements.
- Assist in resolving supplier performance issues and implementation challenges.
- Participate in supplier review meetings and continuous improvement initiatives.
Contract Administration
- Coordinate contract review and approval processes with internal stakeholders.
- Maintain contract files and ensure timely renewal tracking.
- Support compliance with procurement policies and contractual obligations.
- Monitor contract expiration dates and assist with renewal negotiations.
Stakeholder Collaboration
- Work closely with Operations, Finance, IT, Human Resources, Distribution, Marketing, and other departments to understand purchasing needs.
- Support internal customers in identifying sourcing opportunities and selecting suppliers.
- Ensure procurement activities align with business requirements and company policies.
Financial Analysis & Reporting
- Track sourcing project results and savings initiatives.
- Support budget planning and spend analysis activities.
- Assist with invoice discrepancy investigations and supplier payment inquiries.
- Prepare reports and presentations for management review.
Process Improvement
- Identify opportunities to improve procurement processes and supplier performance.
- Support implementation of procurement best practices and standardization efforts.
- Maintain accurate procurement data and reporting metrics.
- Other duties as assigned
Compensation for Indirect Sourcing Specialist
$85,000 + (Based on experience)
Requirements
Experience & Qualifications
- 3–5 years of experience in purchasing, procurement, strategic sourcing, or contract management, preferably within indirect spend categories.
- Experience working with ERP systems and procurement tools; familiarity with Infor LN is preferred.
- Strong proficiency in Microsoft Excel, including data analysis, reporting, and cost comparisons.
- Demonstrated experience identifying and executing cost-saving initiatives, analyzing results, and presenting recommendations to leadership.
- Strong negotiation, analytical, problem-solving, and communication skills, with the ability to build effective relationships with suppliers and internal stakeholders.
- Ability to manage multiple projects, prioritize competing deadlines, and collaborate across departments in a fast-paced environment.
Benefits
- 401(k) with matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off and Holidays
- Vision insurance
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