IT Manager

We’re creating the shift to voice as humanity’s default interface

We’re the most configurable platform for deploying voice agents

We’ve grown to over 600k developers in two years, adding 2,000+ every day

Try talking to Vapi now!

As we scale rapidly, IT has become a critical dependency for both velocity and security. Today, onboarding, access management, device provisioning, and security operations are fragmented across teams, creating risk, inefficiency, and inconsistent employee experience.

We are hiring an IT Manager to fully own and build this function from the ground up. This role will be responsible for designing and operating the systems that ensure every employee is productive on day one and that our company remains secure as we scale.

This is not a support role. This is a builder role. You will create the infrastructure, processes, and standards that enable Vapi to scale from ~50 to 200+ employees without breaking.

30 Day:

• Take full ownership of onboarding and offboarding across devices, accounts, and system access

• Audit all company hardware, SaaS tools, and access permissions to establish a clear baseline

• Identify gaps in security practices, access controls, and asset tracking

• Centralize IT ownership and begin documenting systems, tools, and processes

60 Day:

• Implement structured onboarding and offboarding workflows that are fast, consistent, and scalable

• Stand up a robust IT asset management system covering procurement, provisioning, tracking, and recovery

• Establish role-based access controls and improve SaaS permission governance across all tools

• Partner with our external CISO to operationalize security practices and roll out company-wide training

90 Day:

• Build a scalable IT operating system that supports rapid hiring and company growth

• Introduce strong device lifecycle management and vendor/procurement processes

• Strengthen security posture through improved access hygiene, monitoring, and compliance readiness

• Create clear documentation and systems that allow IT to run efficiently without constant intervention

5+ years of experience in IT operations, systems administration, or IT management in high-growth environments

Proven track record of building or significantly improving IT systems and processes at a scaling company

Deep experience with IT asset management, device lifecycle management, and SaaS access governance

Strong understanding of security fundamentals, including access controls, identity systems, and security best practices

Comfortable partnering with external security leaders (e.g., CISO) and translating strategy into execution

Highly structured and systems-oriented, with the ability to bring order to ambiguity

Operates with high ownership and urgency, able to independently identify problems and drive solutions end-to-end

Strong cross-functional communicator who can partner effectively with Engineering, People, and leadership teams

Bonus Experience:

• Experience in a startup or rapidly scaling environment (0 → 100+ employees)

• Familiarity with MDM tools (Jamf, Kandji, Intune, etc.)

• Experience with identity and access management tools (Okta, Google Workspace, etc.)

• Exposure to security awareness programs, compliance frameworks, or audit readiness

Generational impact: Build the human interface for every business

Ownership culture: 70% of the company are previous founders

Kind team: The founders, Jordan and Nikhil, are Canadians

Tier-1 Investors: YC, KP seed, Bessemer Series A

Real stake: We offer a competitive salary and excellent equity ownership

Comprehensive health coverage: medical, dental, and vision plans

Team love: We love hanging out, and we do quarterly off-sites

Flexible time off: take what you need

More: catered meals, transportation, gym, and a $10k annual L&D budget