The Lead Subcontract Administrator will lead a small team of subcontract administrators on large programs or subsets of major or strategically important programs by providing guidance, assigning tasks, and communicating with senior program management. The Lead Subcontract Administrator will also compile, award, and execute subcontracts within policy guidelines in a dynamic contractual environment.
Essential Duties and Responsibilities:
- Coordinates subcontracting activities with a team of Subcontract Administrators and keeps procurement management apprised of any performance issues or concerns with Subcontract Administrators.
- Provides guidance to less experienced Subcontract Administrators.
- Serves as primary point-of-contact for senior program management.
- Conducts peer reviews of procurement files for compliance with Smartronix procedures.
- Prepares the solicitation document for challenging acquisitions to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate for the procurement.
- Communicates with internal stakeholders about procurement requirements.
- Serves as the focal point when bids are received, reviews both the technical and cost proposals, and obtains input from the technical staff.
- Consults with Smartronix technical staff to resolve matters of disagreement between Smartronix and the potential subcontractor.
- Consults with company staff representing the legal, technical, financial, and managerial interests of the subcontract award and technical performance after award.
- Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.
- Reviews non-competitive justifications for sufficiency.
- Prepares price analyses mainly using techniques other than adequate price competition.
- Negotiates terms and price with subcontractors.
- Prepares procurement files compliant with Smartronix procedures.
- Performs subcontract closeouts upon end of subcontract performance.
Required Education and Experience:
- Bachelor's degree in related discipline plus 8 or more years of directly related experience in a Federal Government contracting environment. In some cases, educational requirements may be adjusted or waived for more than 10 years applicable work experience.
- Experience working in an approved purchasing system (CPSR) environment.
- Experience working with cross-functional teams in a collaborate environment.
- Experience leading a team of procurement professionals.
- Working knowledge of Federal Acquisition Regulations (FAR).
- Proficient with MS Word and Excel; Costpoint experience a plus.
- Most subcontracts are IDIQ with various types of task orders, i.e. FFP, T&M/LH, CPFF, CPAF. Experience with these contract types is a plus.
US citizenship required for work under DOD contracts
Application Deadline: December 14, 2025
#LI-REMOTE
The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.
At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
SMX is an Equal Opportunity employer including disabilities and veterans.
Selected applicant may be subject to a background investigation and/or education verification.
SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).
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