Legal Administrative Assistant

Job Description

Gunderson Dettmer has an opening for a Legal Administrative Assistant in our Silicon Valley office.  The Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals working in our Silicon Valley office.    

Job Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.

• Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.

• Create, format and edit complex legal documents.

• Coordinate the preparation of responses to Auditor requests.

• Work with attorneys' and Conflicts Department to manage new client intake.

• Enter and track attorney time in time management database.

• Organize and maintain paper and electronic filing in accordance with firm procedures and standards.

• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues.

• Assume additional responsibilities as requested.

Job Requirements

• Minimum of one year of corporate legal secretary or legal administrative assistant experience. 

• Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.

• Proven success in managing multiple calendars in multiple time zones.

• Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.

• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.

• Demonstrated problem solving skills.

• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.

• Excellent organizational skills and attention to detail.

• Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.

• Strong analytical and reasoning abilities.

• Adherence to maintaining confidential and sensitive information and display sound judgment

• Providing meeting and event support that may entail the ability to work overtime.

Educational Requirements

• BS/BA degree or equivalent work experience.

Status

• Full Time, Non-Exempt.

Schedule

• Monday through Friday, 8:30 a.m. to 5:00 p.m.  This role will require an in office work presence. 

The expected starting salary for this position is $70,000 - $80,000 annually, dependent upon qualifications and experience. 

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.