Legal Support Specialist

Position Overview

The Legal Support Specialist will support attorneys and legal teams in the execution of legal matters by providing project coordination, document management, and administrative support.  This role requires sound judgment, exceptional attention to detail, and the ability to manage multiple matters simultaneously in a deadline-driven, high-volume environment.  The position interacts regularly with attorneys, paralegals, and administrative professionals across multiple practice groups including corporate, intellectual property, litigation, real estate, and tax.

Key Responsibilities

• Assist with coordinating workflows, timelines, and deliverables for active legal matters across multiple practice areas

• Track matter status, deadlines, and key milestones; escalate issues as appropriate

• Prepare status reports, summaries, and internal communications

• Draft, format, proofread, and finalize legal documents, correspondence, and presentations in accordance with firm standards

• Maintain and organize electronic and hard-copy matter files in the firm’s document management system

• Support attorneys with document review, legal research, and due diligence tasks, as needed

• Liaise with attorneys, paralegals, and business services professionals across practice groups

• Manage data entry and updates in firm systems, including matter management and document management platforms

• Handle highly confidential and sensitive information with discretion and professionalism

Qualifications

• Bachelor’s degree or equivalent professional experience

• Two to four years of experience in a large law firm or professional services environment

• Demonstrated ability to support multiple attorneys and matters simultaneously

• Exceptional organizational, time-management, and prioritization skills

• Strong written and verbal communication skills

• Meticulous attention to detail and commitment to accuracy

• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Paralegal certificate or formal legal assistant training preferred

• Prior experience at large law firms preferred

• Familiarity with document management systems (for example, NetDocuments or iManage) preferred

• Exposure to multiple practice areas including corporate, intellectual property, litigation, real estate, and tax preferred

• Experience using project management or matter-tracking tools preferred

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience, is $65k - $70k.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [email protected].