Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Tax practice group as a Legal Support Specialist located in our San Francisco office.

This position provides high-level secretarial and administrative support to five or more attorneys. Provides a wide range of administrative and document processing services in the Tax and Litigation departments. Candidate should also be flexible to work overtime as needed. We are seeking a highly skilled legal support specialist who thrives in a fast-paced, business-driven environment. The ideal candidate possesses strong attention to detail, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our San Francisco office, on a hybrid basis, regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Key Responsibilities

• Maintains legal files (both paper and electronic), organizes and files documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence

• Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepares tax agendas, prepares and reviews billing invoices, and other administrative duties, as needed by the department

• Manages phone lines for supported attorneys, fields calls and conveys messages as necessary

• Communicates with clients, opposing counsel, courts, and liaisons

• Prepares and e-files documents, adheres to legal document standards to ensure proper format and completeness for court acceptance

• Updates case information, scans documents, prepares answers, and conducts research

• Manages document deliveries and tracks final executed documentation

• Assists in preparing closing transcripts and legal documents to database for tax planning transactions

• Performs receptionist tasks as backup to regular receptionist. Assists with overflow work and other projects as assigned

• Serves as backup to other secretaries

• Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Established understanding of tax litigation laws as they relate to individuals, partnerships, estates and corporations.  Familiarity with IRS, State and local tax agencies, including Franchise Tax Board

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence

• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs

• Strong attention to detail, organizational skills and ability to manage time effectively

• Excellent interpersonal skills, communication skills and the ability to collaborate well on a team

• Position also requires the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred

• Minimum 5 years of experience as a legal secretary in a business law practice with exposure to the tax litigation practice area

• Candidates should demonstrate curiosity and adaptability with respect to evolving AI tools and technologies in the professional services environment

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing

• Exceptional computer skills with the ability to learn new software applications quickly

•  A proactive approach to adopting emerging AI technologies and contributing to a culture of innovation is strongly valued

$53.12 - $58.14 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

Pursuant to the San Francisco Fair Chance Ordinance and the California Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.