Administrative Assistant

Company Overview:

Verition Fund Management LLC (“Verition”) is a multi-strategy, multi-manager hedge fund founded in 2008. Verition focuses on global investment strategies including Credit, Fixed Income & Macro, Convertible & Volatility Arbitrage, Event-Driven, Equity Long/Short & Capital Markets, and Quantitative Strategies.

Job Title: Admin Assistant

Location: 555 Mission St, San Francisco

Work hours: Mon through Fri; 40 hours per week, 7:30am-3:30pm

Reports to:  Executive Assistant for Equities 

Desired Years of Experience: 0-3 years

Desired Education: BS/BA or equivalent required.

Job Summary:

The Administrative Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness.

Duties/Responsibilities:

• Greet guests in the office and on the phone and making them feel welcome.
• Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
• Schedule meetings and assist with video conferencing needs in the office.
• Point person for the building maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Schedule vendors for maintenance and repairs.
• Maintain inventory of office supplies and order as needed.
• Stock pantry/kitchen with all necessary supplies and ensure all items are consistently replenished.
• Partner with Equities EA to maintain and communicate office updates as necessary.
• Book travel and process expense reports for all of Equities investment teams.
• Travel- Guest passes
• Schedule meetings
• Book desk/office
• Plan and execute office events – happy hours, holiday parties, catered lunches, birthday celebrations etc.