Office Assistant

Title:        Office Assistant

Department:    Social Services

FLSA Status:        Non-Exempt

Reports To:        Office Coordinator       

Summary:     Responsible for supporting the administrative functions and office duties of the department.                                                                                                                                                                                                                                                   

Essential Functions:

• Provides administrative support to the Department, such as sending memos and department meeting invitations.
• Answers incoming phone calls for the Social Services Department as a Receptionist.
• Performs general office support, including filing, typing, faxing, copying, and other clerical tasks.
• Provides administrative assistance on ordering office supplies and inventory, maintaining department supplies assignments, tracking order status, keeping order receipts, ordering monthly travel passes, office arrangements, and monthly expense reports.
• Supports the Office Coordinator and assists with the day-to-day operations of the office by maintaining a clean and neat environment for clients and staff. Replenishes office supplies as needed.
• Assists with workers’ timesheet input and passes out workers’ paychecks.
• Assists with marketing tasks and disperses marketing materials.
• Maintains and manages expense reports and data entry and keeps the reports in the file.
• Prepares reports as required by funding sources.
• Performs other duties as assigned.

Qualifications:

• A high school graduate with relevant housing experience. Bachelor’s degree preferred.
• Experience in providing health, social or aging services in the community. 
• Excellent verbal and written communication and presentation skills.  
• Must be self-motivated, organized, and able to multitask under minimal supervision.  
• Great attention to detail, good organizational skills, and ability to manage and prioritize multiple tasks.
• Proficient in MS Office and the Internet. 
• Must be bilingual in English and Cantonese. Biliterate in English and Chinese is a plus.
• Must be able to travel via public transportation or personal vehicle for the performance of job duties. If driving, must have and maintain a valid CA driver’s license, satisfactory driving record, and auto insurance coverage as specified in Self-Help's policy.