Office Manager

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our San Francisco office.

General Description:

Oversee the day-to-day administrative functions, including human resources, staffing, operational support, workflow of support staff, facilities, and contribute to cost-effective office management.  This is an exempt management position reporting to the Executive Partner and Chief of Office Operations.

Key Responsibilities and Essential Job Functions:

• Human Resources including staff recruiting, training, performance evaluations, discipline and discharge; office orientations, benefit administration, emergency/safety practices, and overall employee relations
• Budget input and variance accountability, accounts payable, accounting report review and analysis
• Coordinate with practice groups and firm management relating to office support and best practices
• Facilities management including economic use of office space, oversee facility improvements and build outs, moves, liaison with building management
• Oversight of support staff including secretaries, office support services, conference center, reception and other departments collaborating with firm wide administration and management teams
• Coordinate with firm wide procurement efforts for supplies, equipment and other purchases for the local office
• Special projects and duties as assigned

Required Skills:

• Excellent interpersonal and communications skills
• Excellent organization, time management, problem solving and analytical skills
• Knowledge and skills relating to conflict management techniques

Required Qualifications & Education:

• Bachelor’s degree
• Knowledge of local, state and Federal labor and employment laws and policies
• Knowledge of general accounting processes, terms, concepts and policies
• Knowledge of workforce demographic and trends
• Knowledge of change/trends in the legal industry

Physical Requirements:

• Ability to sit or stand for extended periods of time
• Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [email protected].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.