Office Manager

About Us:

Foundation is developing the future of general purpose robotics with the goal to address the labor shortage.

Our mission is to create advanced robots that can operate in complex environments, reducing human risk in conflict zones and enhancing efficiency in labor-intensive industries.

We are on the lookout for extraordinary People to join our team. Your previous experience in robotics isn't a prerequisite — it's your talent and determination that truly count.

We expect that many of our team members will bring diverse perspectives from various industries and fields. We are looking for individuals with a proven record of exceptional ability and a history of creating things that work.

Our Culture:

We like to be frank and honest about who we are, so that people can decide for themselves if this is a culture they resonate with. Please read more about our culture here https://foundation.bot/culture.

Who should join:

• You like working in person with a team in San Francisco.
• You want to work 7 days a week.
• You deeply believe that this is the most important mission for humanity and needs to happen yesterday.
• You are highly technical - regardless of the role you are in. We are building technology; you need to understand technology well.
• You care about aesthetics and design inside out. If it's not the best product ever, it bothers you, and you need to “fix” it.
• You don't need someone to motivate you; you get things done.

Why we are hiring for this role:

• Ensure that daily operations run smoothly by managing schedules, handling office supplies, and maintaining a structured environment. 
• Serve as a point of contact for various office-related matters, ensuring that tasks are assigned, deadlines are met, and things don't fall through the cracks.
• Manage administrative tasks such as meeting arrangements, office maintenance, and communication with vendors, the Office Manager frees up time for staff to concentrate on their primary responsibilities.
• Troubleshoot and resolve any issues that arise in the office (e.g., equipment malfunctions, supply shortages, or coordination conflicts), minimizing disruption to work.
• Manage the Procurement process
• Assist with personal tasks and errands for executives when necessary.
• Support the onboarding process for new employees, including office setup and orientation
• Draft and prepare correspondence, presentations, reports, and other documents as required.
• Assist in preparing agendas and materials for meetings and ensure executives are well-prepared for presentations, conferences, and calls.
• Manage incoming calls, emails, and correspondence for executives, prioritizing responses as necessary.
• Handle sensitive and confidential information with discretion and professionalism.

What kind of person are we looking for:

• Exceptional organizational and time-management skills.
• Strong background in Procurement
• Strong written and verbal communication skills.
• Ability to prioritize tasks effectively and manage multiple competing priorities.
• Discretion and confidentiality in handling sensitive matters.
• Strong proficiency with Microsoft Office Suite, Google Workspace (Word, Excel, PowerPoint, Outlook) and office management software.
• Experience with project management tools 
• Ensure office technology (e.g., phone systems, computers, printers) is functioning effectively, and work as IT support when needed.
• Strong problem-solving abilities and a proactive mindset.
• 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting senior leadership teams in fast-paced environments.

Benefits/Salary:

We provide market standard benefits (health, vision, dental, 401k, etc.). Join us for the culture and the mission, not for the benefits.

The annual compensation is expected to be between $90,000 - $120,000. Exact compensation may vary based on skills, experience, and location.