Owns day-to-day office and workplace administration, including meeting rooms, shipping, supplies, pantry operations, catering, events, facilities services, visitors, and vendor coordination. Maintains consistent standards across multiple locations, tracks purchasing and expenses, resolves operational issues, and proactively improves workplace processes. Requires onsite work five days per week and occasional support for events outside regular office hours.
Why RoboForce
We are looking for an organized, resourceful Office & Workplace Administrator to own day-to-day office administration — supplies, meeting rooms, vendors, visitors, meals, and company events — with real ownership from day one and the autonomy to decide how it runs. As we grow into new locations, the workplace you shape here is the one that travels with us.Responsibilities
RoboForce is an AI robotics company developing Physical AI–powered Robo-Labor for dull, dirty, and dangerous work. The company’s robots are engineered for demanding industrial environments, with a focus on real-world deployment and scalability.
We are looking for an organized, resourceful Office & Workplace Administrator to own day-to-day office administration — supplies, meeting rooms, vendors, visitors, meals, and company events — with real ownership from day one and the autonomy to decide how it runs. As we grow into new locations, the workplace you shape here is the one that travels with us.
- Meeting rooms: Keep every room bookable and ready — setup standards and upkeep — AV checked and working, rooms reset between sessions, and booking conflicts resolved before they reach the calendar.
- Shipping and receiving: Handle inbound deliveries, mail, and packages, and coordinate outgoing shipments. Receive, check, and distribute bulk orders and equipment.
- Office supplies and stationery: Order, stock, and track stationery, printing, and general office consumables so nothing runs out mid-week.
- Snacks and pantry: Keep the pantry stocked and presentable — selection, ordering, and rotation, working within the weekly budget.
- Meals and events: Coordinate catering, team meals, celebrations, offsites, and company events within approved budgets.
- Facilities — hard and soft services: Coordinate janitorial, waste, pest control, and landscaping alongside maintenance, repairs, HVAC, and building systems. Act as the day-to-day point of contact for service providers, follow issues through to resolution, and escalate anything needing a decision or new spend.
- Visitors and front of house: Welcome guests, coordinate access and badges, prepare visitor spaces, and reset them afterward.
- Support multiple locations: Keep standards, supplies, and service consistent across our offices as the company expands, and travel between sites as needed.
- Own what has no owner: Spot operational gaps, solve them proactively, and take ownership of the tasks that fall between roles.
- Track spending and improve operations: Maintain purchasing records, receipts, invoices, and trackers; flag unexpected costs and recommend fixes for recurring workplace issues.
- 2+ years of experience in office administration, workplace coordination, hospitality, or a related support role.
- Moves with urgency and follows through. You close loops without being chased, and people trust that what you take on gets done.
- Strong judgment and autonomy. You make sensible calls on your own, anticipate problems early, and figure things out with limited direction.
- Adaptable and resourceful. You are comfortable with shifting priorities and with work that does not fit neatly into a job description.
- Discreet and trustworthy. You handle confidential information, company purchases, and office access with consistently sound judgment.
- Strong organization and attention to detail, with the ability to manage daily routines alongside urgent requests.
- Experience ordering supplies, coordinating service providers, or supporting meetings and events.
- Comfort with collaborative tools — calendars, spreadsheets, and shared documents — and the ability to pick up new systems quickly.
- Responsibilities may require extended periods of sitting, standing, and walking; occasional bending, reaching, and crouching; and moving supplies, deliveries, and equipment.
- The role may involve occasionally lifting and carrying items weighing up to 30 pounds.
- Essential job functions may be performed with or without reasonable accommodation.
- Availability to work onsite and support occasional events outside regular office hours with advance coordination.
- Requires five days per week of in-office collaboration with the team.
- Experience supporting a startup, technology company, or engineering workplace.
- Familiarity with purchase orders, invoice tracking, and basic expense reporting.
- Experience with meeting room technology and visitor management systems.
- Experience improving office processes as a team grows.
- Health, dental, and vision insurance, 401(k) plan.
- Lunches and dinners, a fully stocked kitchen, and regular team-building events.
Compensation: $30–$40/hr
RoboForce Milpitas, California, USA Office
Milpitas, California , United States, 95035
Similar Jobs
Cloud • Fintech • Software • Business Intelligence • Consulting • Financial Services
Manage financial reporting for nonprofit clients, assisting with budgeting, forecasting, and improving processes. Coach staff and enhance technology integration.
Top Skills:
Quickbooks OnlineSage Intacct
Cloud • Information Technology • Internet of Things • Machine Learning • Software • Cybersecurity • Infrastructure as a Service (IaaS)
Design, train, and evaluate deep neural networks, foundation models, vision-language models, and AI agents for telecom use cases. Reproduce research-paper methods, run scalable experiments on cloud platforms or GPU clusters, and collaborate with researchers and engineers to move proofs of concept into production-ready solutions for cellular networks.
Top Skills:
Ai AgentsAWSAzureDeep Neural NetworksFoundation ModelsGCPGpu ClustersJaxLarge Language ModelsMultimodal LlmsPythonPyTorchRosVision-Language Models
Cloud • Information Technology • Internet of Things • Machine Learning • Software • Cybersecurity • Infrastructure as a Service (IaaS)
Own product management for Ericsson’s NetCloud Exchange Enterprise 5G portfolio. Develop product vision, roadmaps, requirements, and execution plans for wireless WAN security, SASE, and SD-WAN capabilities. Partner with customers, executives, engineering, operations, and other stakeholders to assess use cases, capture feedback, prioritize backlogs, and deliver continuous product improvements.
Top Skills:
5GAgileCloud-Based SoftwareConfluenceGreIdentity Management SystemsIds/IpsIpsecJIRALteNetcloud ExchangeNetwork AutomationNetwork Security ArchitectureNext-Generation FirewallsRest ApisSaseSd-WanSecure Web GatewayVpnWeb Filtering
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
