The Office Coordinator manages office operations, including inventory, shipping, supplies, and vendor coordination, ensuring efficient workplace functionality.
Job Title: Office Manager/Purchaser
Company: AstroForge
Location: On-Site
About AstroForge
At AstroForge, our mission is to make space resources accessible on Earth. We mine asteroids to extract valuable minerals in space at a lower cost and smaller carbon footprint than current terrestrial mining methods. Along the way, we seek to leverage the technologies we build to provide additional value across other domains. We offer a unique opportunity to join an exciting team looking to expand humanity’s capabilities in space.
Position Summary
As an Office Coordinator at AstroForge, you'll be the operational backbone of our workplace — keeping our team resourced, organized, and running smoothly. You'll manage everything from inventory and shipping to office supplies and snacks, while building the processes that help us scale. This role is ideal for someone who's proactive, detail-oriented, and excited about supporting a fast-moving space startup.
Key Responsibilities
- Serve as the primary point of contact for all office-related needs, including facilities management, maintenance, and vendor coordination.
- Manage office supplies and equipment to ensure a well-stocked, functional workspace with cost-effective, quality resources.
- Monitor inventory levels and place timely orders to prevent shortages.
- Track and manage purchase orders, invoices, and payments to ensure accurate record keeping and budget adherence.
- Coordinate all shipping and receiving operations, including scheduling pickups, processing inbound deliveries, and maintaining accurate records.
- Oversee snacks and food services, including vendor relationships, ordering, stocking, and maintaining a welcoming kitchen environment.
- Serve as the go-to resource for day-to-day office needs, proactively identifying and resolving issues before they impact the team.
Qualifications
- 2+ years of experience in an office coordinator, operations, or administrative role.
- Strong organizational skills with a keen eye for detail and ability to manage multiple priorities simultaneously.
- Experience with inventory management, shipping/receiving, or facilities coordination.
- Proactive problem-solver who takes initiative and follows through without needing constant direction.
- Excellent communication skills and a team-first attitude.
- Comfortable working in a fast-paced, startup environment where priorities can shift quickly.
- Must be able to work onsite in Seal Beach, CA.
Preferred Qualifications
- Experience in an aerospace, manufacturing, or hardware startup environment.
- Familiarity with procurement platforms or inventory management tools.
- Experience coordinating with vendors or managing service contracts.
- Background in building or documenting operational processes and SOPs.
Why Join Us?
At AstroForge, you’ll be at the forefront of space exploration and resource acquisition, working on challenges that have never been tackled before. You’ll have the opportunity to shape the future of asteroid mining and contribute to a revolutionary industry with immense scientific, economic, and environmental potential.
Pay Range
$32.50 –40.75 per hour, commensurate with experience.
Benefits
- 100% paid medical, dental, and life insurance coverage
- Vision and FSA benefits available
- 3 weeks of PTO + 1 week of sick time
- 10 paid Holidays
- Retirement savings plan – 401(k), with company match
- Equity on the ground floor of a startup
ITAR Requirements
To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S.,protected individual as defined by ITAR (22 CFR §120.15) or eligible to obtain the required authorizations from the U.S. Department of State.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Top Skills
Inventory Management Tools
Procurement Platforms
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