Paralegal Specialist - Corporate

DLA Piper is, at its core, bold, exceptional, collaborative and supportive.  Our people are the backbone, heart and soul of our firm.  Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.  Let’s see what we can achieve. Together.

Summary
The Paralegal Specialist - Corporate, working in collaboration with and in support of the firm’s strategic initiatives, under the supervision of attorneys, performs a range of substantive case, matter or entity related duties. Prepares drafts of legal and other documents and correspondence for attorney review. Compiles, analyzes and summarizes information. Coordinates efforts between attorneys, clients, outside legal counsel, other parties and outside vendors.

Location

This position is located in our Palo Alto, Atlanta, Austin, Boston, Chicago, Dallas, New York, or San Francisco office and offers a hybrid work schedule.

Responsibilities

• Performs and maintains capitalization tables as well as stock and options ledgers.

• Direct experience with Carta, Pulley, and other related software.

• Direct experience with SEC EDGAR Next.

• Prepares drafts and files Section 16 filings.

• Organizes, prepares and files a variety of corporate legal documents for transactions (Articles of Incorporation/Organization, Amendments, state qualifications, consents, merger documents, closing books, electronic closing sets, initial drafts or certificates, short‑form closing deliverables, and filing annual reports).

• Assists with formation of entities such as Corporations, LLCs, 501(c)(3).

• Prepare documents for transactions such as closing statements.

• Prepares UCC searches and filings.

• Organizes documents and closing books in connection with corporate transactions such as acquisitions and mergers.

• Prepares and files annual reports in states where corporations are incorporated and/or qualified to do business.

• Assists with basic private company transfer agent functions including stock issuance, stock transfers, stock option grants and maintenance of stock option plan records in corporate maintenance software.

• Assists with due diligence.

• Prepares closing volumes, including index, document assembly, binding and final distribution.

• Prepares draft documentation for filings with Secretary of State, Department of Corporations and other state or federal agencies.

• Developments, monitors and updates closing checklists.

• Performs Blue Sky research and filings.

• Maintains minute books (hard copy and electronic).

• Manages HighQ and Box data rooms and matter files.

• Handles signature packets in Docusign and SimplyAgree.

Desired Skills

Advanced knowledge and solid understanding of practice area processes, procedures, rules and regulations. Handles substantive projects, cases and transactions under the direction of a lawyer. Strong organizational skills demonstrate efficiency within practice areas. Provides guidance and is a resource for new associates. Strong analytical skills with demonstrated ability to anticipate needs and exercise independent judgment for resolution. Conducts fact gathering and analyzes information. Strong writing skills and ability to draft complex legal documents. Excellent verbal, written and interpersonal skills required to interact with staff, paralegals, attorneys and clients on a daily basis. Solid technical skills are necessary to set-up, track and maintain matters. Responsibilities will include assisting attorneys in your home office and in offices across the firm. Must be able to manage large volumes of documents and data in order to review, organize and maintain document databases and spreadsheets. Ability to locate and research information applicable to a particular matter, person, regulation, transaction, through online research, document review and due diligence. Anticipates needs of attorneys and exercises sound independent judgment. Possesses advanced knowledge of practice area rules and procedures. Must be able to identify interrelationships among cases, statues, regulations and other legal authorities. Has a complete understanding of the interdependence of the Firm’s practice groups. Excellent organizational skills required along with ability to handle multiple projects and assignments at once. Demonstrates initiative and strong analytic abilities on a daily basis. Ability to work effectively in a fast-paced environment. Mentors case assistants, paralegals and junior associates. Corporate; Excellent organizational and multi-tasking skills. Understanding of relevant sections of Securities Act of 1933, the Securities Exchange Act of 1934, the California Corporations and the Delaware Corporations Code. Must be able to draft by-laws and prepare stock certificates and assist with Blue Sky research and prepare initial draft of Blue-Sky Memorandum. Must have solid understanding of corporate capitalization.
Minimum Education

• High School Diploma or GED.

Preferred Education

• Bachelor’s degree and/or Paralegal Certificate.

Certifications

For California Paralegals: Must meet the California Paralegal Requirements.

Minimum Years of Experience

• 10+ years’ paralegal experience in a specific practice area of law. Position is responsible for handling substantive projects and cases under the direction of a lawyer. Having substantial expertise in practice is equal to or beyond what would be expected of a junior associate; generally, performs with a little supervision.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;

• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;

• Provide timely, accurate, and quality work product;

• Successfully meet deadlines, expectations, and perform work duties as required;

• Foster positive work relationships;

• Comply with all firm policies and practices;

• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;

• Ability to work under pressure and manage competing demands in a fast-paced environment;

• Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future. 

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

Application Process     

Applicants must apply directly online instead of sending application materials via email. 
 

Accommodation    

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected]. 
 

Agency applications will not be considered.     
 

No immigration sponsorship is available for this position.    
 

The firm’s expected hiring range for this position is $56.92 - $86.16 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
 

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).
 

Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntary and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.

#LI-KS1
#LI-Hybrid

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.