Abstracts diagnostic elements from surgical pathology reports, validates specimen metadata, maps diagnoses to IHC and molecular testing, and enters standardized information into laboratory databases and LIS/NIS systems. The role coordinates with pathologists, medical teams, laboratory operations, and client services to resolve discrepancies, document escalations, support auditability and CAP/CLIA compliance, and improve data workflows. It also trains team members and maintains accuracy, quality control, and data integrity.
Are you motivated to participate in a dynamic, multi-tasking environment? Do you want to join a company that invests in its employees? Are you seeking a position where you can use your skills while continuing to be challenged and learn? Then we encourage you to dive deeper into this opportunity.
We believe in career development and empowering our employees. Not only do we provide career coaches internally, but we offer many training opportunities to expand your knowledge base! We have highly competitive benefits with a variety of HMO and PPO options. We have company 401k match along with an Employee Stock Purchase Program. We have tuition reimbursement, leadership development, and even start employees off with 16 days of paid time off plus holidays. We offer wellness courses and have highly engaged employee resource groups. Come join the Neo team and be part of our amazing World Class Culture!
NeoGenomics is looking for a remote Pathology Data Specialist who wants to continue to learn in order to allow our company to grow.
Shift times:
Sun-Thurs 4 hours/day
or
Tues-Sat 4 hours/day.
Now that you know what we're looking for in talent, let us tell you why you'd want to work at NeoGenomics:
Position Summary:
The Pathology Data Specialist plays a critical role in ensuring diagnostic accuracy and seamless data integration across NeoGenomics’ PanTracer Tissue Pro, PanTracer LBx, and RaDar ST, and other genomic, molecular, cytogenetic and pathology.
The Pathology Data Specialist extracts data from pathology reports, validates specimen metadata, and coordinates entry of standardized diagnostic information into NeoGenomics’ LIS. This function supports high-quality test routing, reflex accuracy, and compliance with CAP/CLIA standards, acting as a bridge between Accessioning, Client Services, Histology, and Molecular Lab Operations.
The Pathology Data Specialist works closely with NeoGenomics pathologists and the medical team to ensure diagnostic accuracy. Medical or interpretive questions identified during report abstraction or data mapping are promptly escalated to the appropriate pathologist for clarification and resolution.
Core Responsibilities and Objectives:
- Review surgical pathology reports (narrative and CAP synoptic) and abstract diagnostic elements including tumor type, primary site, histologic subtype, grade, and stage
- Serve as liaison and communicate routinely with the pathology/medical team regarding diagnostic clarifications, unusual findings, or incomplete report elements
- Escalate medical or interpretive questions (e.g., ambiguous histology, discrepant tumor site, uncertain grade) to an on-premises or remote staff pathologist for confirmation
- Document all escalations and pathologist, ordering physician feedback within the case record and maintain audit traceability
- Map diagnoses to the appropriate IHC reflex markers and molecular test bundles using the OncoTree matrix
- Coordinate accurate entry structured diagnostic data into NeoGenomics databases and laboratory information systems
- Utilize NIS/LIS, and related databases for data entry, validation, and QC tracking
- Collaborate with Client Services, IHC Lab, Molecular Operations, and Reporting teams to resolve discrepancies
- Support continuous improvement of data flow automation and documentation processes
- Train and mentor other/new team members in abstraction, coding, and database entry
- Attain full proficiency in diagnostic abstraction, data entry, and mapping within two (2) months
- Maintain accuracy in diagnostic data abstraction and IHC/molecular mapping
- Ensure documentation of case escalations and QC outcomes
- Support continuous improvement initiatives for turnaround time and data traceability
Experience, Education, and Qualifications:
- Bachelor’s degree in Biological Sciences, Histotechnology, Cytotechnology, Medical Laboratory Science, Health Information Management, or a closely related field required
- Master’s degree in Biomedical Informatics, Oncology Data Management, Public Health, or related discipline preferred
- 2+ years of experience in a pathology informatics, histology, oncology data, cancer registry, or molecular diagnostics environment
- Demonstrated experience abstracting pathology and oncology data, interpreting pathology reports, and entering structured information into databases
- Experience participating in or supporting diagnostic oncology studies, tumor registries, or data-driven quality initiatives involving specimen correlation and outcome tracking
- Proficiency with electronic health record systems (EHR/EMR), and laboratory information systems (LIS/NIS), REDCap, for data abstraction and validation
- Familiarity with ICD-10-CM, ICD-O-3, AJCC TNM staging, SEER/FORDS standards, and cancer registry coding preferred
- Proficiency in Microsoft Excel, SharePoint, and structured data review, reconciliation, and audit workflows
- Working knowledge of CAP, CLIA, and HIPAA data privacy standards
- Strong analytical, organizational, and problem-solving skills
- Excellent written and verbal communication skills for interaction with clinical, laboratory, and informatics teams
- Ability to manage multiple priorities in a fast-paced, high-volume laboratory environment
- Commitment to quality, data integrity, and continuous improvement
- Preferred certifications: CTR (Certified Tumor Registrar), HT/HTL(ASCP), MLS(ASCP), CCDM or equivalent combination of education and experience
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