Procurement Project Manager

Job Title: Procurement Project Manager

Department: Fitness/Procurement

Job Type: Exempt, Full-Time

Arch Amenities Group

Wellness-driven. Hospitality-focused.

Arch Amenities Group is the leading provider of amenity management, consulting, and wellness services for commercial real estate, residential communities, and hospitality properties. Formed through the strategic acquisition of top hospitality and wellness-led providers, Arch brings together decades of experience and forward-thinking innovation to deliver unmatched lifestyle and hospitality experiences.

We partner with owners, operators, and developers to transform spas, fitness centers, meeting and event spaces, pools, clubs, and residential amenities into vibrant destinations that foster connection, wellness, and belonging. Our mission is to create spaces where people thrive.

With a North American footprint, a diverse client portfolio, and a highly trained service team, we help properties unlock the full potential of their amenity spaces by improving satisfaction, increasing retention, and driving ROI through thoughtful programming, operational excellence, and seamless service.

The Arch in our name reflects the connections we build between people and spaces, guests and experiences, and teams and technology. Everything we do is designed to create lasting value and measurable impact.

If you're looking to grow with an organization that leads in hospitality, wellness, and lifestyle services, Arch is a place to do what you love and build a career with purpose. Join the team shaping the future of the amenity experience.

Job Summary: 

The Procurement Project Manager (Fitness-Focused) is responsible for coordinating and executing end-to-end procurement activities for fitness and wellness amenity projects. This role emphasizes detail tracking, documentation accuracy, communication excellence, and project milestone management, not pricing negotiation.

The position manages multiple concurrent fitness projects, ensuring all equipment orders, delivery timelines, paperwork, and close‑out requirements are completed accurately and on schedule. This individual escalates risks appropriately and collaborates closely with internal teams and vendors to support seamless project execution.

Key Responsibilities:

Project-Based Procurement Management

• Coordinate procurement activities for new fitness center builds, equipment refreshes, remodels, and amenity upgrades.
• Maintain detailed procurement trackers aligned with construction and installation timelines.
• Manage project documents, purchase orders, freight details, warranties, and close‑out packages with meticulous accuracy.
• Track long‑lead fitness equipment items and communicate delays or risks early.
• Coordinate delivery logistics, warehousing, staging, installation timelines, and punch list resolution.
• Ensure all milestones--order placement, shipping, receipt, installation, and close‑out--are completed on time.

Fitness Equipment & Amenity Sourcing

• Support the selection and specification process for:
• Commercial fitness equipment
• Flooring systems, turf, racks, and storage
• Group fitness and recovery equipment
• Locker room and wellness-adjacent FF&E
• Collaborate closely with Fitness Operations and Design to confirm products meet operational, quality, and durability standards.
• Maintain accurate records of vendor proposals, product specifications, lead times, and documentation.
• Assist with comparative evaluations

Vendor & Contract Administration

• Facilitate vendor communications, order confirmations, delivery updates, and troubleshooting.
• Manage RFP coordination and bid documentation without taking part in pricing negotiation.
• Track vendor performance, delivery accuracy, and installation quality.
• Ensure all vendor documentation--COIs, spec sheets, warranties--is collected and filed properly

Budget & Financial Oversight

• Track procurement budgets, committed costs, and change requests.
• Reconcile invoices against purchase orders and delivery confirmations.
• Flag discrepancies, delays, or cost concerns to leadership for review.
• Support Finance with CapEx and procurement-related reporting.

Cross-Functional Coordination

• Serve as the communication hub between Fitness Operations, Design, Construction, Business Development, and Logistics.
• Provide clear, consistent updates on project status, risks, and milestones.
• Escalate project concerns to leadership when timelines, deliverables, or operational risks emerge.
• Ensure fitness spaces are operationally ready, installed correctly, and fully documented at project completion.

Qualifications

• Bachelor's degree in Business, Hospitality, Construction Management, or related field
• 2-4+ years of procurement or project management experience in hospitality, fitness, or amenity-driven environments
• Strong knowledge of FF&E and OS&E procurement processes
• Experience working with fitness equipment vendors and specialty hospitality suppliers preferred
• Proven ability to manage multiple concurrent projects with competing deadlines
• Strong negotiation and vendor management skills
• Proficiency in procurement systems, Excel, and project tracking tools

Core Competencies

• Project Timeline & Mileston Management
• Fitness Facility Equipment Knowledge
• Document Accuracy & Detail Orientation
• Cross-Functional Communication
• Vendor Coordination
• Budget Tracking & Issue Escalation
• Operational Readiness Support
• Strategic Sourcing
• Budget Cost Control
• Vendor Negotiation
• Cross-Functional Communication
• Detail Orientation & Execution

Essential Function

Seldom

Occasionally

Frequently

Stationary Position -- Sitting or Standing

X

Active Position -- Walking, jogging, running

X

Use of hands/fingers -- Operate, Use, Inspect, Place, Detect, Position, Prepare, activate

X

Climb/Balance -- Stairs, ladders, ropes, equipment, beams

X

Stoop/kneel/crouch or crawl -- Position self, move

X

Talk/hear -- communicate, detect, converse with, discern, convey, express oneself, exchange information

X

See -- Detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, assess

X

Carry weight, lift -- Move, transport, position, put, install, remove -- 50 lbs or less

X

Carry weight, lift -- Move, transport, position, put, install, remove -- 50 lbs or more

X

Exposure to -- Exposed, work around, chemicals, odors, smells, noise, indoors or outdoors, heat, cool.

X

DISCLAIMER

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Job descriptions typically change over time as requirements and employee skill levels change. Supervisors may revise and/or add duties to reflect these changes. The Employer retains the right to change or assign other duties to this position.

Arch Amenities Group, LLC is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. Arch Amenities Group, LLC is also committed to working with and providing reasonable accommodation to individuals with disabilities. Please let your recruiter know if you need accommodation at any point during the interview process.