Executes end-to-end procurement and order management, including vendor ordering, pricing and availability evaluation, shipment tracking, delivery confirmation, billing readiness, and credit card reconciliation. Maintains vendor relationships, updates order records, resolves order issues, and supports finance activities. Requires strong attention to detail, organization, communication, negotiation, and familiarity with IT hardware, software, licensing, and procurement systems.
The Procurement Specialist is responsible for executing the end-to-end purchasing
process, ensuring orders are placed accurately, fulfilled quickly, and invoiced promptly to
support the company’s quote-to-cash cycle.
This role plays a critical part in accelerating revenue recognition and cash flow by ensuring
timely order placement, tracking shipments, confirming delivery, and completing billing
activities. The Procurement Specialist must operate with a high level of urgency, attention
to detail, and accountability to minimize delays, prevent margin leakage, and ensure a
seamless customer experience.
Qualifications
Required Qualifications
*Preferred Qualifications
Key Responsibilities
Benefits
process, ensuring orders are placed accurately, fulfilled quickly, and invoiced promptly to
support the company’s quote-to-cash cycle.
This role plays a critical part in accelerating revenue recognition and cash flow by ensuring
timely order placement, tracking shipments, confirming delivery, and completing billing
activities. The Procurement Specialist must operate with a high level of urgency, attention
to detail, and accountability to minimize delays, prevent margin leakage, and ensure a
seamless customer experience.
Qualifications
Required Qualifications
- 2+ years of experience in procurement, purchasing, or order management
- Strong understanding of IT hardware, software, and licensing
- High attention to detail and accuracy in order processing
- Ability to manage multiple orders simultaneously in a fast-paced environment
- Strong organizational and communication skills
- Strong math, analytical, organizational and communication skills
- Possess negotiation and interpersonal skills
- Ability to work with a diverse level of people (i.e. executives, teammates, clients, suppliers, vendors)
*Preferred Qualifications
- Experience with ConnectWise Manage (or similar PSA systems)
- Familiarity with major IT distributors (e.g., Ingram Micro, TD Synnex, D&H)
- Experience in MSP
Key Responsibilities
- Place and confirm orders with approved vendors, selecting for best price, availability, and alignment with company standards
- Track all orders from placement through delivery, proactively flagging delays and backorders andmaintainingtracking detail within tickets
- Confirm receipt and validate completion before orders advance to billing
- Develop expertise with existing products and maintain strong relationships and communications with vendors and partners
- Manage credit card reconciliations through bill.com platform and provide the information requested by the finance team
- Work closely with internal teams to resolve order related issues
Benefits
- Competitive pay
- Quarterly Bonuses
- Progressive PTO
- Medical/Dental/Vision/Life/Disability coverage
- Tax deferred retirement plan with company match
- Career Development and Coaching
- Fun work environment!
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