Production Coordinator, Independent Lens

Description

Winner of more than 40 Emmy Awards, ITVS is public media’s leading incubator and presenter of documentary film. We partner with independent filmmakers to create powerful documentaries that ignite conversation and inspire change. Our work supports a more just, welcoming, and curious nation and world and it all starts with the people behind the scenes. Join a team of storytellers, changemakers, and documentary aficionados—united by a conviction that bold storytelling builds a stronger society. 

The person in this role oversees production activities to ensure the successful delivery of the Independent Lens (IL) PBS series and assists with the workflow of IL co-productions and acquisitions by coordinating asset delivery and communication across internal teams, filmmakers, and external vendors to maintain operational efficiency and trustworthy content.

Specific Duties

• Collect and review film deliverables that include annotated transcripts, music cue sheets, translations, and captions for multiple platforms , with an emphasis on long-form.
• Coordinate and communicate changes in film delivery timelines across departments and externally to PBS and engagement partners, facilitate ongoing communication between ITVS teams, including Production, Legal, Audience Development, and Creative Services, in addition to external partners, including filmmakers, vendors, and PBS, to ensure alignment on deliverables, schedules, and FCC and PBS standards and practice guidelines.
• Set up, update, and maintain project deliverables in databases, including Facilis, Netsuite, and Google Drive, and support the Coordinating Producer, IL, in tracking workflows in the project management system, Asana, to ensure compliance with department standards.
• Oversee the delivery of key episode assets to PBS that include time codes, underwriting credits, and technical data.
• Assist with departmental and institutional administrative matters, including planning and executing meetings and other events, and coordinating travel when necessary.

General Duties

• Foster and cultivate a culture of care and a high commitment to quality, informed by ITVS values.
• Contribute to culture by proactively participating in organization programs and staff events.
• Seek and integrate constructive feedback to drive continuous improvement.
• Work collaboratively with peers and staff; build relationships through effective and compassionate communication.
• Other duties may be assigned as needed.

1. A commitment to ITVS’ mission to support storytellers who take creative risks and explore complex issues with nuance, care and depth. 
2. Motivated to support the voices and visions of underrepresented communities and the interests and concerns of a diverse democratic society.
3. Maintain internal and external communications and relationships with integrity.
4. Committed to offering a high level of customer service.
5. Outstanding writing and verbal communication skills.
6. Strong critical thinking capabilities, sound judgment, practical and solution-oriented.
7. Proactive, self-motivated and self-directed with demonstrated ability to take initiative and prioritize tasks.
8. Outstanding interpersonal skills and “can do” attitude; able to work effectively and collaboratively cross-functionally.
9. Ability to stay focused, highly organized, pay close attention to details and produce reliable results.
10. Adaptable and able to work in a fast-paced and constantly changing environment.
11. Willingness to tackle matters outside areas of expertise.
12. Ability to work independently and within a team.
13. Supports leadership’s decisions and direction in a positive, professional and cooperative manner.

Requirements

1. Required: 1-3 years of experience in TV or film production, public media, entertainment, marketing, advertising agency,  brand management, or related field.   
2. Required: Strong understanding of production and post-production processes, in addition to research skills.
3. Preferred: Experience with file database and project management systems, including Asana, NetSuite, and Google Suite.
4. Preferred: Knowledge of FCC regulations, PBS standards for broadcast content, and the music cue sheet process.

Compensation

ITVS is a financial steward of public funds and committed to pay transparency, as well as providing equitable and competitive compensation for staff. For this role the pay is $29.42/hour – $26.15/hour and the base pay will begin at $26.15/hour. This is a non-exempt full-time 40-hour/week position that qualifies for overtime pay for any hour worked over 8/day or 40/week and includes a robust benefits package. Advancement in the pay range is dependent on advancement in the role.

Hybrid Work

Creativity, collaboration and building community are essential to ITVS’ long-term health and sustainability. Our goal is to provide a flexible hybrid model of in-person and remote work that supports individual productivity, teamwork, and an organizational culture fueled in part by being present with one another. To achieve this goal, in-office attendance, employees are required to work in our San Francisco office at least two (2) days a week, including an all-staff in-office day on Thursdays.

Cover Letters & Application Deadline

Please note that we will prioritize applicants who include a cover letter with their application, as writing is an integral part of this role. This position will be open until filled.

ITVS aspires to make the online job application process accessible to any and all users.

If you have a disability that impacts your ability to complete the application process, and would like to request assistance or accommodation, please contact us at [email protected]

We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any bias including race, color, age, sex, sexual orientation, religion, disability or national origin.

Lastly, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.