The Project Controls Specialist manages project budgets, forecasts, cost analysis, and reporting while collaborating with teams to ensure financial alignment and mitigate risks.
Key responsibilities
RequirementsMinimum qualifications
Forecasting & Budget Management
- Own and update Estimates to Complete (ETC) across projects (change orders, task orders, PBAs, vendor portal entries) to keep forecasts aligned with financial objectives.
- Perform monthly budget-to-cost reconciliations and month-end close support to ensure reporting accuracy.
Change Management & Risk
- Participate in change-management and risk-assessment meetings; analyze cost trends and exposures and recommend mitigation strategies.
- Prepare and validate contract amendment exhibits, change orders, PBAs, and task-order requests for proper budget allocation and coding.
Analysis & Reporting
- Analyze cost variances, performance data, and trends; produce actionable recommendations to address overruns or forecast risks.
- Create tailored financial, budget, and schedule reports for the College Project Director (CPD), CPLT, and PMO using Proliance, Deltek Costpoint, or similar systems.
Controls & Process
- Maintain project control databases, reconcile program control data, and ensure accuracy of contractor/consultant payment applications.
- Administer budget transfers, purchase requisitions, closeouts, and input documentation into cost-management systems.
Collaboration
- Work with scheduling teams to assess cash-flow impacts and with staffing/planning to recommend resource-leveling strategies.
- Serve as primary contact for college financial requests; support dashboard development and stakeholder briefings.
Other
- Assist with special projects and take on extra duties as needed to advance cost-management goals.
RequirementsMinimum qualifications
- 5–10 years’ professional experience in project/program controls on construction programs (cost control emphasis).
- BS/BA in Engineering, Construction Management, Business, or equivalent (year-for-year experience may substitute).
- Working knowledge of cost & schedule control principles (EVM, forecasting, change management, risk assessment).
- Strong Excel skills; experience with Proliance, Deltek Costpoint or similar ERP/cost systems preferred.
- Excellent communication, presentation, and teamwork skills; able to operate in a fast-paced environment.
- Experience with capital programs for educational/municipal clients and multi-funding-source projects.
- Advanced Excel, data-warehouse or reporting tool experience.
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