Project Coordinator II

Project Coordinator II

itD is seeking a Project Coordinator II to support cross-functional project teams by coordinating day-to-day project operations, tracking deliverables, and ensuring initiatives are executed on schedule. The ideal candidate will bring experience in project coordination, operations, and stakeholder management, with a proven track record of maintaining project documentation, facilitating communication, and driving execution across multiple workstreams in a fast-paced environment.

Location: Hybrid – Menlo Park, CA (onsite 3 days per week)

Duration: 12 months

Pay Rate: Depending on experience.
We provide comprehensive medical benefits, a 401k plan, paid holidays, and more.
Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

Responsibilities

• Coordinate project logistics, including scheduling meetings, preparing agendas, capturing meeting notes, and tracking action items.
• Maintain project plans, timelines, RAID logs (Risks, Actions, Issues, and Dependencies), and other project documentation to ensure project accuracy and visibility.
• Track deliverables across multiple workstreams and proactively follow up with stakeholders to support on-time completion.
• Prepare and distribute project communications, including weekly status reports, milestone updates, decision logs, and executive-ready summaries.
• Support project governance activities, including recurring status meetings, milestone reviews, and escalation of risks and issues to project leadership.
• Partner with cross-functional teams to maintain standardized documentation, templates, trackers, and project processes.
• Assist with reporting, coordination, and administrative tasks using productivity tools such as spreadsheets, documents, presentations, and project trackers.

Internal Responsibilities

• Attend regular internal practice community meetings.
• Collaborate with your itD practice team on industry thought leadership.
• Complete client case studies and learning material (blogs, media material).
• Build out material to contribute to the Digital Transformation practice.
• Attend internal itD networking events (in person and virtual).
• Work with leadership on career fast-track opportunities.

Required Qualifications and Skills

• 2+ years of experience in project coordination, program coordination, operations, or an administrative/project support role.
• Experience supporting multiple stakeholders while managing competing priorities in a fast-paced environment.
• Proficiency with Google Workspace (Docs, Sheets, Slides) and/or Microsoft Office Suite.
• Strong written and verbal communication skills with experience preparing project status updates and tracking action items.
• Strong organizational skills with exceptional attention to detail and experience maintaining project documentation and trackers.
• Ability to work independently while following established processes, timelines, and project governance practices.

Preferred Qualifications and Skills

• Bachelor's degree in Business, Project Management, or a related field.
• Experience supporting networking, infrastructure, or data center projects.
• Previous experience working within a large technology organization.
• Experience supporting procurement or operational processes.

Education

• Bachelor's degree in a relevant field or equivalent work experience required