Proposal Manager

About Apollo

Apollo Information Systems is a cybersecurity services company delivering comprehensive security and compliance programs to organizations that need measurable protection without the burden of building it alone. Backed by a Series A investment led by Syn Ventures, Apollo is pioneering a cybersecurity-as-a-service model that replaces fragmented tools and episodic engagements with unified, outcome-driven security programs.

Through Apollo Aegis - a subscription-based cybersecurity and compliance platform - and a full portfolio of managed security, advisory, assessment, incident response, and offensive security services, Apollo helps organizations reduce risk, simplify operations, and maintain continuous compliance. Apollo's primary markets include state and local government, K-12 and higher education, and mid-market enterprises, with deep specialization in election security.

Our Culture

We are growing rapidly and have significant expansion plans and growth capital. We foster a collaborative environment where deep cybersecurity expertise meets business acumen, enabling our professionals to solve complex security challenges while building lasting client partnerships. We pride ourselves on our integrity and ethics. You’ll find smart, professional, mission-driven, hardworking, genuinely kind and good colleagues here. We primarily work remotely but have a hub in Denver.

Position Overview:

Apollo Information Systems is seeking a Proposal Manager to own end-to-end proposal operations. This role combines strategic thinking, exceptional writing and editing ability, and AI fluency to rapidly produce high-quality proposals, marketing materials, and business development content that define our cybersecurity services and win new business. The ideal candidate is comfortable creating outcome focused processes, building relationships, and owning RFP processes. The Proposal Manager will operate as a service-oriented partner across functions, focusing on unblocking teammates rather than enforcing handoff protocols.

Key Responsibilities:

• Manage end-to-end RFP response process, from opportunity evaluation through final submission

• Prioritize and triage bid opportunities from GovSpend based on strategic fit and win probability including the development of RFP acceptance criteria

• Project manage proposal development, coordinating across technical teams and leadership to ensure all questions are answered and compliance requirements are met

• Partner with Technical Teams, Sales, and Company Leadership to develop go/no go criteria

• Maintain organized proposal library and tracking systems

• Maintain internal repository of proposal content and answers

• Draft compelling proposals that clearly articulate our technical capabilities and value proposition with the aid of AI

• Generate statements of work that accurately scope projects, define deliverables, and set clear expectations

• Write blog posts, case studies, white papers, and thought leadership content that demonstrates our expertise and positions Apollo as an industry leader

• Develop standardized templates and frameworks for common deliverables to increase efficiency

• Develop comprehensive service offering marketing collateral including one-pagers, capability statements, presentations, and pitch decks

• Marketing content materials including website and social media content as bandwidth allows

Qualifications

• Demonstrated, self-directed use of AI tools (Claude, ChatGPT, etc.) in a professional setting to accelerate content creation while maintaining quality and accuracy through editorial processes

• Building workflows and processes from scratch and iterating them based on outcomes

• Ability to write clearly and persuasively for diverse audiences, from technical evaluators to C-suite executives

• Meticulous approach to accuracy, formatting, and quality control

• Strong project management skills with ability to juggle multiple deadlines and work collaboratively across multiple teams

• Capacity to rapidly absorb technical concepts and business nuances in the cybersecurity domain

• Strong interpersonal skills with ability to work effectively across teams and prioritize customer outcomes over processes flows

• Light PowerPoint design skills for creating professional, visually appealing presentations

Expectations:

• At 30 days:

  • Learn business, understand how we operate and the tools we use

  • Start the RFP writing process with guidance from team

• Within 60 days:

  • Leverage AI to create multiple RFP’s each week

  • Create and update content library reducing the time it takes to create RFPs

  • Understand the VAR and Services space and Apollo’s competitive advantage

• By 90 days:

  • Own the RFP process with little oversight, consistently creating daily RFPs

  • Maintain marketing library and materials

  • Mature proposal process through the improvement of operational efficiency and process

Company Values

We have created a fantastic corporate culture – our values drive our behaviors. Here are the expectations:

• Passion for cybersecurity and a commitment to maintaining the highest standards of security.

• Customer Outcomes: Their success is our success, we are business partners

• Entrepreneurial Approach: fast decision making, empowerment, focus on results, test and learn

• Win Together: Intense Collaboration, no silos

• ​Integrity is paramount

Why You'll Love Working Here

• Comprehensive medical, dental, and vision coverage, the company covers 100% of employee premiums and 90% of dependent premiums on base plans

• Unlimited PTO, 7 paid sick days, and 11 paid holidays

• 401(k) with 4% company match after 90 days, immediately vested

• Company‑paid life insurance at 1x annual salary

• Company‑paid Short‑Term Disability (STD) and Long‑Term Disability (LTD) coverage

• $125 monthly home‑office tech stipend for internet, equipment, and other technology needs

• Amazing colleagues, a collaborative environment, and a supportive, growth‑focused culture

Apollo-IS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. Apollo-IS provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.
Apollo Information Systems is CJIS (Criminal Justice Information Services) compliant and requires all employees to complete a background check and obtain CJIS certification.