Receptionist

Position: Receptionist 

Essential Responsibilities:  

• Perform all Reception duties required at the main office entrance. 

• Delivery and pick up USPS and accountable mail (Fed Ex, UPS, DHL, messenger, and other incoming packages throughout floors to and from mailroom-Deliver print work as needed 

• Process all outgoing USPS and accountable mail. 

• Keep inventory of all supplies in mail areas-includes USPS and accountable mail. 

• Assist and notify end users of mail and shipping protocols. 

• Audit and update mail lists as needed. 

• Support confidential document shredding in accordance with stated policy. 

• Arrange and maintain conference rooms for meetings, lunches, and various events. 

• Maintain inventory of all office supplies (general supplies, paper, toner, etc.) 

• Prepare large volume print requests and finishing to colleague specifications. 

• Quality checks all print work to ensure accuracy. 

• Use of high speed MFD’s (multi-function devices) 

• Monitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordingly. 

• Ensure pantries have adequate supplies and replenish as needed. 

• Maintain pantry equipment Coffee machine, ice, and water machines. 

• Post client signage as requested in designated areas. 

• Clean and make ready workstations/offices for new hires. 

• Arrange conference rooms as needed for meetings to include beverage and food set-ups. 

• Collect glass and dishware, load, wash and return items to designated floor locations. 

• Order vending machine supplies as needed. 

• Clean out refrigerators and microwaves weekly or as needed. 

• First level audio/visual equipment check prior to scheduled meeting time, utilize established checklist. 

• Report issues with audio/visual equipment to ensure quick resolution. 

• Work overtime as needed to assist with special projects. 

• Greet all client employees, candidates, visitors, and customers. 

• Reinforce client’s badge policy by having all client employees that do not have their access badge to sign in before buzzing them through; additionally, ensure that all clients, visitors, and contractors sign in, show proper ID if needed, and are assigned a visitors’ badge. 

• Contact client employees to announce their visitors so they can be escorted to the proper person/location. 

• Advise visitor which conference room they will be in. 

• Provide directions to and from the client campus, when needed. 

• Answer phones and direct all calls accordingly. 

• Must assist in supporting all service lines in addition to primary role. 

• All duties as assigned