Recruiting Coordinator (Contract)

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.

For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.

Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.

We’d love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. 

We're looking for a Recruiting Coordinator to help the engine behind the hiring run smoothly: owning interview scheduling end-to-end, hosting and touring candidates on-site, running reporting out of Ashby, and supporting our recruiting events. This is a contract role with a strong opportunity to convert to full-time - several members of our team have joined Apex this way, moving from temp to perm. Apex is now just over 400 full-time employees, having more than doubled over the last year, and we're looking to add another 200-300 talented humans in the next year.

Candidate coordination & experience

• Own complex interview scheduling and coordination in Ashby across multiple recruiters, hiring teams, and roles, managing nuanced availability end-to-end.

• Host and tour candidates on-site: greet them on arrival, run day-of logistics, and give facility tours that show off the Apex Production floor and leave a strong impression.

• Coordinate candidate travel, onsite logistics, and interview days, and handle the associated expenses so every candidate has a high-quality experience.

• Serve as a trusted point of contact for candidates throughout the process, keeping communication timely, thoughtful, and clear.

• Partner closely with recruiters and hiring managers to anticipate scheduling challenges, resolve issues quickly, and keep hiring processes moving.

• Continuously look for opportunities to improve the candidate and interviewer experience.

Talent operations & events

• Run and build recruiting reports out of Ashby - funnel metrics, scheduling activity, and pipeline health - so the team can see what's working and what to fix.

• Support recruiting events, career fairs, and campus and trade-school visits, from planning through day-of execution.

• Support the documentation, build, and continuous refinement of scalable recruiting processes, SOPs, templates, and frameworks that balance speed, consistency, and candidate experience.

• Identify process bottlenecks and recurring friction for recruiters, hiring managers, and interviewers, and help design practical solutions.

• Run and build recruiting reports out of Ashby - funnel metrics, scheduling activity, and pipeline health - so the team can see what's working and what to fix.

• Support recruiting events, career fairs, and campus and trade-school visits, from planning through day-of execution.

• Support the documentation, build, and continuous refinement of scalable recruiting processes, SOPs, templates, and frameworks that balance speed, consistency, and candidate experience.

• Identify process bottlenecks and recurring friction for recruiters, hiring managers, and interviewers, and help design practical solutions.

• Support the rollout and adoption of new recruiting tools and workflows through clear documentation, training, and change management.

• Maintain job postings and keep roles and recruiting information accurate across Ashby and other internal and external systems.

• Interviews are scheduled quickly and accurately, with candidates and interview panels always clear on where to be and when.

• Candidates consistently describe their Apex interview experience as smooth, well-organized, and professional.

• Recruiters and hiring managers trust you to own logistics end-to-end so they can focus on evaluating talent.

• Ashby stays clean and current, and the reports you run give the team reliable funnel and scheduling data.

• Recruiting events run without a hitch, from planning through day-of execution.

Must-haves

• Bachelor's degree, or the equivalent of 2+ years of industry experience in a high-paced environment.

• Experience supporting a high-volume or highly technical recruiting organization in a high-growth startup or similarly fast-paced environment.

• Strong experience working within an ATS (Ashby preferred), with an understanding of recruiting workflows, data hygiene, and system administration.

• Exceptional organization and attention to detail, with the ability to manage complex scheduling and competing priorities.

• Strong judgment and the ability to independently troubleshoot problems and determine the best path forward.

• A process-oriented mindset and a natural instinct to ask how something can be made simpler, faster, or more effective.

• A high degree of ownership and comfort operating in an environment where not every process has already been defined.

• Must meet ITAR (U.S. person) requirements.

Nice-to-haves

• Demonstrated experience improving recruiting processes, documenting workflows, or helping implement new tools and ways of working.

• Experience working in a start-up or high-growth environment.

• Proficiency with the Microsoft Suite.

Additional details

• On-site in Playa Vista, CA.

• This is a contract role with a strong opportunity to convert to full-time - several teammates have joined Apex on a temp basis and moved into permanent, full-time roles.

• This role is subject to ITAR. Applicants must be U.S. persons as defined by U.S. export-control law.

#LI-AB1

Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup that has raised more than $500M in funding, and we invest heavily in our people from day one.

• Shared upside: Receive equity in Apex, letting you benefit from the work you create

• Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost

• Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays

• Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2%

• 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel

• Daily catered lunch and unlimited snacks to keep you fueled throughout the day

• Vibrant community: Monthly office socials, pickleball tournaments, run club, and gatherings for you and your family

• Your dream desk setup and all the tools you need to be your most productive self

• World-class Playa Vista office with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life

• Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference

Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together.

Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.