The Recruiting Coordinator will manage candidate coordination, interview logistics, and support recruiting operations, ensuring a smooth candidate experience.
About us
At Encord, we’re building the AI infrastructure of the future by solving one of the least glamorous, but most critical, problems in AI: data quality. For the vast majority of teams, preparing high-quality training data is the most costly and time-consuming part of bringing AI products to market, and it ultimately determines whether models succeed or fail.
As former computer scientists, physicists, and quants, we experienced this pain firsthand. AI today feels like the early days of the internet — huge potential, but immature tooling holding real progress back. That gap is why we started Encord.
We’re now a 100+ person team operating at the cutting edge of computer vision and deep learning, backed by CRV, Y Combinator, and leaders like Luc Vincent (former VP of AI at Meta). We’re one of the fastest-growing companies in the space and consistently rated by customers as the best tool on the market.
The role
Encord is looking for a high-impact Recruiting Coordinator to own candidate coordination end-to-end while helping us build the operational foundation of a fast-scaling talent function.
This is a true hybrid builder role: your core focus will be delivering a seamless, high-touch candidate experience through best-in-class coordination, while gaining exposure to recruiting operations, tooling, and process design. You’ll work closely with recruiters and hiring managers to keep hiring moving fast—and help shape how we scale recruiting thoughtfully and efficiently.
If you’re an exceptional coordinator who’s excited to grow into recruiting operations over time, this role is designed for you.
What you'll do
- Coordinate a high volume of phone, video, and onsite interviews with speed, precision, and care.
- Serve as a primary point of contact for candidates, ensuring timely communication and a polished, human experience throughout the interview process.
- Manage interview logistics, candidate travel arrangements, and expense reimbursement as needed.
- Meet and greet candidates onsite and act as a warm, professional ambassador for Encord.
- Maintain strict confidentiality and accuracy across all candidate information and communications.
- Ensure candidates, interviewers, and hiring managers feel supported at every step of the process.
- Partner with recruiters to maintain clean, accurate data in our ATS and support day-to-day system workflows.
- Help identify coordination or process bottlenecks and contribute ideas to improve efficiency and candidate experience.
- Support reporting and metrics gathering to help recruiters and hiring managers stay on track.
- Assist with documentation and light enablement materials as new processes or tools are introduced.
- Take on scoped projects that improve coordination workflows, scheduling automation, or the onsite interview experience.
Who we're looking for
- 2+ years of experience as a Recruiting Coordinator or in a similar coordination-heavy role at a scaling company.
- A proven ability to manage complex scheduling and high-volume coordination with calm, accuracy, and professionalism.
- Experience supporting senior stakeholders with scheduling and communications.
- Strong organizational skills and attention to detail—you take pride in getting things right.
- Comfort working in a fast-paced, evolving environment with competing priorities.
- Clear, thoughtful, written, and verbal communication skills.
- High integrity and respect for candidate confidentiality and data privacy.
- Ability to be in-person in our San Francisco office for candidate visits.
Even better
- Interest in recruiting operations, process improvement, or analytics.
- Exposure to automation tools, AI-assisted scheduling, or recruiting workflows.
- Experience supporting diversity hiring initiatives.
- Enjoyment of building a structure where it doesn’t yet exist.
Why Encord
- Competitive salary, commission, and meaningful equity in a high-growth startup
- Clear, accelerated growth opportunities as the company scales rapidly
- Strong in-person culture: 3–5 days/week in our newly launched North Beach loft office
- Flexible PTO to fully recharge
- 18 paid vacation days in the U.S. plus federal holidays
- Annual learning & development budget
- Comprehensive health, dental, and vision coverage
- Frequent travel opportunities across the U.S., London, and Europe
- Bi-annual company offsites, twice-weekly team lunches, and monthly socials
Top Skills
Ats
Encord San Francisco, California, USA Office
2261 Market St, San Francisco, California, United States, 94114
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