Recruiting Coordinator

What you'll do:

• Coordinate candidate interview scheduling across multiple teams and time zones  
• Maintain recruiting workflows to help recruiters and managers ensure timely movement of candidates through hiring stages  
• Partner with the Lead Recruiter to ensure structured interview processes and timely feedback from interviewers  

• Mature, optimize, and maintain the Applicant Tracking System (Pinpoint ATS) and other recruiting tools (LinkedIn Recruiter, dashboards, trackers, etc.)  
• Ensure accuracy and integrity of all recruiting data  
• Support implementation of new recruiting tools, automation, and process improvements  
• Build, optimize, and maintain documentation for recruiting workflows and systems  

• Ensure a high-quality and consistent candidate experience throughout the recruiting process  
• Support interview logistics, including onsite coordination and candidate travel when needed  
• Ensure candidates receive timely communication and updates  
• Serve as the POC and bridge from an offer signature to a new hire’s first day  
• Processing pre-hire paperwork (criminal history, employment documents, etc.)  
• Coordinating start dates with new hires, managers, and the people team  

What you'll bring:

• Bachelor’s degree or 4+ years of equivalent professional experience 
• 1+ years supporting recruiting, HR, people operations, or administrative functions in a fast-paced environment  
• Strong organizational skills with the ability to manage multiple priorities and keep things moving 
• Comfortable navigating changing priorities and operating in fast-moving, sometimes ambiguous environments  
• Clear, professional communication skills with a strong customer-service mindset  
• Experience managing calendars, interview scheduling, and basic recruiting coordination tasks  
• Detail-oriented, proactive, and highly reliable  
• Experience working in a startup or fast-scaling environment where priorities move quickly 
• Previous experience in a startup or high-growth environment is a plus 
• Comfortable balancing speed, accuracy, and a strong candidate experience in a fast-paced setting 

• Must be readily available to be in office for on-site interview support 

Benefits and Perks

• Join a team of best-in-class engineers building the foundation of planetary surface exploration
• Equity ownership in the company
• Comprehensive health benefits, including medical, dental, vision, and mental health support
• 401(k) plan with company match
• Flexible PTO and parental leave
• Home office set up reimbursement
• Weekly lunch stipend, plus complimentary snacks and beverages on-site
• Once a month social hour on-site with food and drinks

About
Having a strong, inclusive, and inspired team is essential to accomplishing our bold mission.  Employees are our biggest asset, and we are deeply committed to them and our values.  At Astrolab we…Demonstrate and inspire trust. Interactions are direct, honest, and respectful. We are fair and transparent with what we do and why.Thrive in balance. Balance gives us perspective and keeps us motivated and inspired. We commit to rewarding work and a fulfilling personal life. Seek diverse perspectives. We ask questions, engage in productive debate and offer alternatives to ensure our solutions and products are robust and a reflection of our collective best.Move with purpose. Quality and reliability are accomplished through efficient ideation and iteration. We act with a sense of urgency and deliver what we promise, always with the big picture in mind.Make an impact. We intentionally move our community and industry into the future through our work, practices, and actions.