Recruiting Operations Coordinator

There are over 5 billion users using basic applications today such email, notes, tasks that are not AI-native. Our mission is to build a proactive smart assistant for everyday users to bring intelligence to conversations, errands, organising and workflows, with minimal prompting.

Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. The system must handle multi-step reasoning, interact with external tools, and remain reliable despite non-deterministic model behavior. Our objective is to help users complete tasks daily enjoyable with over ~90%* reduced time.

We are looking for a Recruiting Operations Coordinator to help scale our hiring.

You will be responsible for keeping hiring operations running efficiently across multiple functions and markets. This includes interview coordination, ATS management, candidate communication, reporting, recruiter support, and maintaining high-quality hiring processes.

This role is ideal for someone who enjoys bringing structure to fast-moving environments and takes pride in execution and attention to detail.

• Coordinate interviews across candidates, interviewers, and hiring teams.

• Manage candidate communication throughout the hiring process.

• Maintain ATS data quality, workflows, and hiring records.

• Track hiring pipelines and ensure timely follow-ups.

• Support recruiter and hiring manager operations.

• Prepare hiring reports, summaries, and recruiting metrics.

• Identify process bottlenecks and recommend improvements.

• Help maintain a high-quality candidate experience.

• Experience in recruiting coordination, talent acquisition, operations, or administrative support.

• Strong organisational and project management skills.

• Excellent attention to detail and follow-through.

• Ability to manage multiple priorities simultaneously.

• Strong written and verbal communication skills.

• Comfortable working with ATS platforms and spreadsheets.

• High ownership and willingness to take initiative.

The best products in the world are built by small, highly capable teams.

We operate with high talent density, high ownership and high standards. We value people who can think independently, move quickly and solve problems without waiting for instructions.

This is a hands-on environment. Everyone is expected to contribute directly to the company's success.

If there appears to be a fit, we will schedule up to 3 interviews.

Applications are reviewed by members of our hiring teams. Interviews may be conducted virtually or onsite.

We value speed, transparency and decisiveness throughout the process.