Administers the full sales contract lifecycle from proposal and pricing through negotiation, execution, and implementation. Drafts, reviews, and updates contracts, NDAs, and agreements; coordinates with sales, account management, billing, and accounting teams; tracks client requests and contract changes; and ensures accurate, timely execution. The role also interprets financial and legal documents, manages confidential information, supports process improvements, and maintains contract standards.
The Sales Administrator will be the administrative point of contact for all Sales and Contract processes. This role is responsible for developing contracts from proposal to closing and on to implementation stages, and is responsible for preparing, negotiating, and reviewing various company contracts for all new prospects and existing clients.
The Sales Administrator is a self-driven candidate who encompasses proven work experience as a Contract Administrator or relevant role, and can manage projects and provide efficient customer service in a fast-paced, diverse environment. The Sales Administrator must possess a professional can do attitude, be proactive, energetic, and an excellent communicator; be extremely organized, a team player and be willing to go above and beyond to ensure that agreements are executed effectively to our company’s objectives.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Coordinate with the Sales and Account Management teams to prepare pricing proposals and contracts.
- Develop contract proposals to support customer needs and organizational goals.
- Manage, review and develop business proposals, client NDA’s, contracts and agreements to create contract worth, determine accuracy and completeness.
- Responsible for drafting, reviewing and updating contract language as agreed and approved.
- Act as liaison between external and internal parties when developing and negotiating contracts.
- Oversee the execution of various customer contracts and agreements with Sales and Account Service teams.
- Updates internal teams on executed agreements to implementation phases based on customer needs.
- Manage all language rules and standards in new and existing contracts.
- Ability to read, analyze and interpret financial reports, legal and technical documents.
- Ability to apply arithmetic concepts such as percentages and proportions to real scenarios.
- Good understanding of standard operating procedures (SOPs) as applicable with Sales and Contract guidelines
- Ability to learn and utilize internal ticketing system for change requests received.
- Responsible to manage and track customer interactions using an internal ticketing system for client requests.
- Partner with internal teams for billing and accounting reports on a monthly and quarterly basis.
- Administer weekly in-office meeting for improvements and enhancements to products and pricing structure.
- Other Duties as Assigned.
REQUIREMENTS
- Bachelor's Degree, Accounting preferred.
- 5+ years of experience as a Contract Administrator, Sales Contracts or relevant role.
- Advanced skills in Microsoft Office (primarily in Excel), Adobe, DocuSign and other common office applications.
- Accounting skills experience preferred.
- Excellent written and verbal communication skills.
- Ability to communicate effectively with a professional demeanor.
- Excellent analytical and organizational skills
- Ability to navigate multiple tasks with acute attention to detail with an ability to spot errors in a fast-paced, time sensitive environment.
- Ability to anticipate change and react efficiently and independently, comfortable with ambiguity.
- Discretion and integrity in handling confidential materials and issues
- Excels under pressure, maintaining a calm demeanor.
- Ability to work independently as well as with varying seniority staff, managers and external partners.
- Ability to take initiative to make confident decisions independently and quickly when needed.
- A passion for learning new things, continuous improvement and sharing best practices.
- Exceptional work ethic, discreet and trustworthy
- Determined, self-motivated and eager to take on new challenges.
- Reliable, punctual, excellent attendance with visibility to staff and clients.
- Detailed and results oriented.
- Cross-functional team player
- Experience with diverse work cultures
- Self-awareness of personal strengths and limitations
Infoimage Inc. Menlo Park, California, USA Office
141 Jefferson Drive, Menlo Park, United States, 94025
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