Senior Grants Administrator - Disaster Management - Remote (US)

ICF’s Disaster Management Division is looking for an experienced Senior Grants Administrator.  This position is 100% Remote in the United States with location preferences in Illinois, California, Florida, North Carolina, and Missouri. The ideal candidate must be able to travel up to 25% domestically based on current and prospective clients.  Non-managerial role.

This Senior Grants Administrator will support a growing portfolio of nationwide hazard mitigation planning, grant, and program management projects. The ideal candidate will have experience in disaster and hazard risk planning, analysis, or program design focused on disaster response and risk reduction, along with strong public sector grants management experience, particularly with HUD or FEMA, and will play a key role in supporting state, local, tribal, and territorial (SLTT) governments in advancing pre-disaster mitigation and long-term recovery efforts, including CDBG-DR and HMGP initiatives. This position includes multi-faceted responsibilities related to project technical delivery, with an expectation to lead technical workflows early on, such as hazard risk reduction planning, data analysis and GIS, program policy and SOP development, and training design and delivery. Candidates should also bring knowledge of funding programs such as ARPA, BRIC, HMGP, CDBG-DR including project scoping and grant application and administration. ICF seeks a team-oriented self-starter who collaborates proactively with colleagues, clients, and partners to deliver high-quality products and services.

Compensation:  While the range below is broader for career development, this position will offer a base salary $70 to $84K, firm.  Offer based on % of job description match and location.

Our work is done in a professional, collaborative, and engaging environment that enables individuals to pursue their passions while maximizing value for our clients. This position offers upward mobility opportunities, agency to build and foster your own client relationships, and guidance and mentorship from a world-class team of professionals. 

Key Responsibilities – 
•    Support small teams to conduct open-source policy research and data analysis to support long-term recovery planning and hazard mitigation grant application development.
•    Scope and manage grants in accordance with federal policy requirements, guidelines, and best practices.  
•    Support technical leads with developing hazard mitigation and long-term recovery and resilience strategies, including grant funding roadmaps for project implementation.  
•    Develop first drafts of written products (e.g., grant applications, grant funding strategies, checklists, reports, etc.) and tools (e.g., dashboards, etc.) to support the design and implementation of client projects. 
•    Develop agendas and deliver presentations to clients and other contractors to support project implementation activities.  
•    Support project managers with deliverable reviews and budget and schedule tracking for deliverable submission.  
•    Assist with business development activities, including proposal writing, white papers, opinion pieces, and other marketing support.  

Please provide a clear resume that indicates the requirements, skills and experience needed.

Must Have Qualifications: (We’ll consider only those with the following foundational qualifications): 
•    Bachelor’s degree in Planning, Public Policy, Environmental Policy/Justice, Economics, Engineering, Public Administration, or a related field. 
•    5+ years of experience supporting disaster recovery, hazard mitigation, or resilience planning and implementation for public sector clients (state, local, tribal, and territorial governments). 
•    5+ years of experience developing and/or administering federal disaster, disaster recovery or risk reduction grants, such as FMA, ARPA, BRIC, HMGP, CDBG-DR applications and awards.
•    3+ years of experience demonstrated experience conducting policy research; analyzing qualitative and quantitative data; and translating findings into clear technical deliverables (e.g., plans, grant applications, funding strategies/roadmaps, checklists, reports, SOPs, or training materials). 
•    2+ years of experience in technical writing and editing skills, including producing first drafts and incorporating feedback for final submission. Examples include: policies, SOPs, needs assessments, federal government waiver requests, RFP responses.  
•    Able and willing to travel up to 25% domestically (flight and vehicle) based on client and program needs. 
•    Must have a valid U.S. driver’s license and successfully pass a Motor Vehicle Records (MVR) check. 

Preferred Qualifications: (These may set candidates apart)   
•    Master’s degree in Planning, Public Policy, Environmental Policy, Economics, Engineering, Public Administration, or similar field. A master’s degree can supplement 2 years of required experience. 
•    Experience with HUD disaster recovery programs and/or grants management (e.g., CDBG-DR) and with public sector grants management best practices. 
•    Experience scoping mitigation or resilience projects and developing grant funding roadmaps and implementation strategies (including stakeholder engagement and coordination with state/federal partners). 
•    Applied knowledge of natural hazard resilience concepts, including risk assessments and common hazard mitigation solutions. 
•    Experience with Geographic Information Systems (GIS) and/or building dashboards or analytic tools to communicate findings to clients. 
•    Experience supporting business development activities (e.g., proposal writing, white papers, opinion pieces, or other marketing support). 

Professional Skills: (You bring these with you)  
•    Demonstrated experience conducting policy research; analyzing qualitative and quantitative data; and translating findings into clear technical deliverables (e.g., plans, grant applications, funding strategies/roadmaps, checklists, reports, SOPs, or training materials). 
•    Experience presenting findings and recommendations to clients and project partners, including developing agendas and presentation materials. 
•    Excellent time management and prioritization skills, with the ability to balance multiple concurrent projects and short-turn deliverables. 
•    Strong client-service mindset with experience working directly with clients and technical leads to define expectations, run interim reviews, and deliver high-quality products. 
•    Ability to lead technical workstreams and small teams (including delegating tasks, providing technical guidance, and reviewing deliverables for quality and consistency). 
•    Outstanding technical writing and editing skills, including producing first drafts and incorporating feedback for final submission. 
•    Clear verbal communication and presentation skills; comfortable facilitating meetings and delivering briefings/trainings to clients and project partners. 
•    Detail-oriented and highly organized, maintaining well-structured notes, documentation, and project files. 
•    Proactive, collaborative, team-oriented approach; seeks input early and communicates risks/issues quickly. 
•    Strong problem-solving skills, including formulating creative and strategic approaches to complex policy and program challenges. 
•    Values and demonstrates integrity and ethical behavior in all things. 
•    Intermediate-level MS Excel skills (e.g., VLOOKUP/XLOOKUP, conditional formatting, pivot tables/charts, formulas, sorting/filtering, and working with large datasets); examples may be requested. 

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Working at ICF

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: