Senior Manager, Travel & Expense

Guardant Health is a leading precision oncology company focused on guarding wellness and giving every person more time free from cancer. Founded in 2012, Guardant is transforming patient care and accelerating new cancer therapies by providing critical insights into what drives disease through its advanced blood and tissue tests, real-world data and AI analytics. Guardant tests help improve outcomes across all stages of care, including screening to find cancer early, monitoring for recurrence in early-stage cancer, and treatment selection for patients with advanced cancer. For more information, visit guardanthealth.com and follow the company on LinkedIn, X (Twitter) and Facebook.

Guardant Health is seeking an experienced and strategic Senior Manager, Travel & Expense (T&E) Operations to lead our global T&E function in a highly regulated, fast-paced diagnostic environment.  This leader will oversee all aspects of our travel and expense program, including policy governance, compliance with Stark Law and other healthcare regulations, and system optimization through SAP Concur. 

This role requires a proactive leader who brings both operational discipline and a continuous improvement mindset.   As the internal SME for Concur, you will lead enhancements, integrations (including Workday and CRM systems), and process automation, while ensuring a compliant and user-friendly T&E experience.  You will also play a key role in launching a formalized travel program and managing our corporate card operations. 

You’ll collaborate regularly with Legal, Compliance, Accounting, Commercial, and IT teams, and provide consistent and transparent reporting to senior leadership. 

Reporting to the Senior Director, Assistant Controller & Treasurer and based in our Palo Alto office, this role will support the Financial Reporting and Corporate Accounting team’s objective of timely month-end close and accurate, compliant expense reporting in alignment with internal controls and external regulations. 

Key Responsibilities: 

Leadership & Operations 

• Lead and develop a high-performing T&E team, including an Assistant Manager and two offshore specialists. 

• Establish operational excellence through strong processes, controls, and stakeholder support. 

Regulatory Compliance (Stark Law & Beyond) 

• Ensure full compliance with Stark Law and other applicable healthcare regulations governing spend on HCPs (healthcare professionals). 

• Deliver weekly T&E data extracts to support Stark reporting and audit readiness. 

• Partner closely with Compliance and Legal teams to ensure all processes align with industry standards. 

Concur Systems Ownership 

• Serve as the SAP Concur SME, overseeing system configuration, user access, policy rules, workflow automation, and AI utilization. 

• Manage key integrations (Workday, CRM platforms such as Salesforce and Veeva) to ensure accurate reporting and financial reconciliation. 

• Drive enhancements that increase automation, accuracy, and scalability of T&E processes. 

Policy Governance & Execution 

• Maintain and enforce global T&E policies in alignment with internal controls and compliance requirements. 

• Monitor adherence, identify trends in policy violations, and lead corrective action plans. 

Travel Program Development 

• Design and implement a formal travel program, including vendor evaluation, travel policy, and duty of care protocols. 

• Align travel tools and booking solutions to enhance visibility, compliance, and traveler satisfaction. 

Corporate Card Management 

• Oversee corporate card issuance, spend controls, reconciliation, and delinquency monitoring. 

• Produce monthly past-due reporting and collaborate with department leaders for timely resolution. 

Reporting & Insights 

• Deliver actionable dashboards and reports related to: 

• Stark Law compliance 

• Expense policy violations 

• Delinquent corporate card accounts 

• Spend trends by business unit, region, or HCP 

• Use data insights to propose and implement cost control or efficiency strategies. 

• 7+ years of relevant experience in T&E operations, compliance, or financial systems 
• 3+ years of people leadership experience. 
• Hands-on expertise with SAP Concur (configuration, reporting, integrations, automation). 
• Experience integrating Workday and CRM systems (Salesforce or Veeva preferred) with Concur.
• Strong cross-functional collaboration and communication skills. 
• Excellent analytical, project management, and process improvement capabilities. 
• Bachelor’s degree in Finance, Business Administration, or a related field.  Advanced degree or certification (CPA, MBA) preferred. 

Preferred:

• Experience within the healthcare, diagnostics, or pharmaceutical industry. 
• Strong understanding of Stark Law, Sunshine Act, and HCP-related compliance in a regulated industry. 

Hybrid Work Model: At Guardant Health, we have defined days for in-person/onsite collaboration and work-from-home days for individual-focused time. All U.S. employees who live within 50 miles of a Guardant facility will be required to be onsite on Mondays, Tuesdays, and Thursdays. We have found aligning our scheduled in-office days allows our teams to do the best work and creates the focused thinking time our innovative work requires. At Guardant, our work model has created flexibility for better work-life balance while keeping teams connected to advance our science for our patients.

For positions based in Palo Alto, CA or Redwood City, CA, the base salary range for this full-time position is $151,000 to $190,000. The range does not include benefits, and if applicable, bonus, commission, or equity.

Within the range, individual pay is determined by work location and additional factors, including, but not limited to, job-related skills, experience, and relevant education or training. If you are selected to move forward, the recruiting team will provide details specific to the factors above.

Employee may be required to lift routine office supplies and use office equipment. Majority of the work is performed in a desk/office environment; however, there may be exposure to high noise levels, fumes, and biohazard material in the laboratory environment. Ability to sit for extended periods of time.

Guardant Health is committed to providing reasonable accommodations in our hiring processes for candidates with disabilities, long-term conditions, mental health conditions, or sincerely held religious beliefs. If you need support, please reach out to [email protected]

Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

All your information will be kept confidential according to EEO guidelines.

To learn more about the information collected when you apply for a position at Guardant Health, Inc. and how it is used, please review our Privacy Notice for Job Applicants.

Please visit our career page at: http://www.guardanthealth.com/jobs/

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