The Senior Payroll Specialist manages biweekly and monthly payroll across Canada, the US, the Netherlands, and Germany. Responsibilities include payroll reconciliations, year-end T4 and W-2 procedures, statutory compliance, tax agency inquiries, audits, employee support, payroll system administration, and process improvement. The role requires expertise with Dayforce, international payroll regulations, internal controls, and collaboration with HR and other departments.
About the Role
The Senior Payroll Specialist plays a critical role in the Finance department, ensuring accurate and compliant payroll processing for employees across Canada, the US, the Netherlands, and Germany. This individual is responsible for managing biweekly and monthly payroll cycles, reconciling accounts, and performing year-end procedures while maintaining strict adherence to company policies and statutory regulations. As a primary point of contact for payroll and benefit inquiries, the Senior Payroll Specialist provides exceptional service to employees and managers alike, fosters cross-departmental collaboration, and stays current on evolving tax laws to ensure the highest standards of payroll operations.
What You'll Do
- Ensure accurate and timely biweekly/monthly payroll processing in Canada, US, Netherlands, and Germany
- Ensure all changes made within the payroll system are in accordance with company policies and statutory requirements. Collaborate with the HR department and other departments to ensure pay and personnel records are accurate and up to date.
- Reconcile payroll accounts and propose corrections when necessary.
- Prepare ROE's and other payroll records as required, in a timely manner.
- Perform year-end procedures including year-end reconciliations for issuance of T4s and W2s.
- Respond to CRA and other statutory agency inquiries in a timely manner. Research payroll tax payments and data discrepancies with federal, state, and local agencies, and work with tax agencies as well as internal staff for resolution.
- Respond to employee inquiries related to payroll or benefits.
- Provide support for external audits.
- Ensure proper internal controls, system standards & documentation, policies and audit requirements are developed, met, and maintained.
- Stay up-to-date on payroll and tax laws and regulations including Federal and State laws (US and Canada), wage and hour and employee benefit laws.
- Contribute to the adoption and responsible use of AI, automation, and emerging technologies to optimize Payroll workflows, improve operational efficiency, and support data-informed decision-making while maintaining compliance and data integrity.
- Support a culture of continuous improvement and innovation within the Payroll function.
- Maintain the highest level of confidential customer service to all associates and managers.
- Other duties as may be assigned.
What You'll Bring
- 3 - 5 years of experience supporting Canada and US Payroll and exposure to international payroll with some experience participating in Payroll/HRIS implementations.
- Proficient with Ceridian Dayforce payroll system.
- Knowledge of employment standards and working towards PCP or have equivalent payroll experience.
- Experience with Excel, G Suite, and Bamboo HR.
- High attention to detail and accuracy.
- Excellent communication skills, including written and verbal. Proven ability to build and maintain strong relationships at all levels of the organization.
- Demonstrated problem-solving ability and strongly motivated to find solutions.
You'll Stand Out If You Have
Prior experience/ knowledge of Rippling Payroll system would be desirable.
#LI-SR1 #LI-REMOTE
At FreshBooks, we approach each individual's compensation with a promise of fair market value and internal equity commensurate with experience and specific skill set.
The total compensation for this role ranges from CA$78,000 - CA$95,000 per year, which may include participation in our incentive programs. Additionally, this position offers an equity grant and immediate enrollment in FreshBooks' comprehensive benefits program, detailed below.
NOTE: This posting is reflective of an existing vacancy at FreshBooks.
Similar Jobs
_0.png)
AdTech • Marketing Tech
Owns end-to-end payroll for six global entities and EOR employees across multiple jurisdictions. Responsibilities include payroll compliance, tax and statutory requirements, reconciliations, controls, variance analysis, audits, provider management, reporting, and issue resolution. Partners with Finance, People Experience, and Legal while supporting payroll transformation, process redesign, data migration, testing, UAT, and Rippling implementation. The role also improves workflows through automation and proactively manages payroll risks.
Top Skills:
Adp CelergoAdp Workforce NowAi-Enabled Automation ToolsDeelRippling
Cloud • Financial Services
Own full-cycle payroll for multiple Canadian clients across varied pay cycles. Process complex transactions, review reconciliations and remittances, manage year-end filings, and ensure federal and provincial compliance. Serve as an escalation point for payroll issues, advise clients, conduct quality audits, improve workflows, maintain SOPs, and mentor team members. Use WagePoint and Karbon to improve automation, accuracy, communication, and service delivery while researching legislative updates.
Top Skills:
Cloud-Based Payroll SystemsKarbonPayroll AutomationWagepoint
Industrial
Process accurate, timely US and Canada payrolls; collaborate with internal teams and external providers; maintain payroll records; support audits, reporting, reconciliations, and variance analysis; answer employee payroll questions; monitor legislative changes; ensure compliance; meet KPIs and SLAs; and contribute to process improvements.
Top Skills:
AdpCloudpayHrisWorkday
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
