Provide administrative support to senior directors, coordinate travel, manage schedules, handle projects, and maintain expense reports while exercising confidentiality and discretion.
Job Title: Sr. Administrative Assistant
Location: San Jose, CA 95110
Type: Contract (9+ Months, Possible Extension/Conversion)
Payrate: $40/hr. on W2
What you’ll do:
About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/. Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.
Location: San Jose, CA 95110
Type: Contract (9+ Months, Possible Extension/Conversion)
Payrate: $40/hr. on W2
What you’ll do:
- Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
- Extensive scheduling and calendar coordination (Outlook)
- Coordinate travel arrangements, domestic & int’l
- Filter and manage requests for internal & external commitments
- Coordinate special projects including team off-sites, team building activities and all hands meetings
- Managing team access to shared databases, handling purchase orders
- Creating and editing agendas, reports, and other documents to support organizational objectives.
- Submit and maintain expense reports
- Manage staff meeting agendas as well as attend and capture key outcomes and actions
- Regularly collaborate with cross-functional Administrative & Executive Assistants
- Look for opportunities to streamline efforts and improve processes
- Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
- 5+ years of experience in coordination, administrative, or operations capacity
- Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
- Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
- Demonstrated ability to quickly turn around projects with polish and accuracy
- Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
- Work effectively with minimal direction, take initiative, and follow through
- Proven ability to assess and prioritize conflicting demands
- Must handle confidential information with integrity and exercise discretion
- Highly organized with strong communication and writing skills
- Eagerness to network with other Executive Assistants at Adobe and cooperate as a worldwide team
- Ability to work well with all levels of management, staff, and outside contact
- Ability to work regularly onsite at the Adobe San Jose location required
- Flexibility to work outside normal business hours as dictated by business needs
About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/. Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.
Top Skills
Concur
Excel
MS Office
Outlook
PowerPoint
Slack
Teams
Word
IntelliPro Group Inc. Santa Clara, California, USA Office
3120 Scott Blvd, Ste 301, Santa Clara, CA, United States, 95054
Similar Jobs
Fintech • Machine Learning • Payments • Software • Financial Services
The Senior Administrative Assistant will manage calendars, arrange travel, prepare business communications, and support executives in a fast-paced environment.
Top Skills:
Google SuiteMicrosoft Office SuiteSkypeZoom
Digital Media • Kids + Family • Music • News + Entertainment
The Senior Administrative Assistant will support the Commercial Vice Presidents by managing schedules, processing invoices, organizing travel, and enhancing administrative practices to ensure efficiency.
Top Skills:
ExcelMS OfficeOutlookPowerPointWord
Healthtech • Biotech
Support the Program Leadership & Portfolio Management team in scheduling meetings, managing governance and administrative tasks, facilitating finance processes, and assisting with travel and onboarding.
Top Skills:
ExcelMs OutlookMs PowerpointMs Word
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
