The Sr Executive Assistant provides critical support to senior executives, coordinates corporate governance and SEC deliverables, manages executive schedules, and improves operational systems.
Itron is innovating new ways for utilities and cities to manage energy and water. We create a more resourceful world to protect essential resources for today and tomorrow. Join us.
This role is a close operational partner to the General Counsel & Corporate Secretary and a central link to and across the CEO, CFO, and the Board of Directors. The position supports corporate governance and public-company deliverables—including SEC filing workflows, proxy support, and Board and committee meetings—and manages executive scheduling and travel. Success in this role requires excellent judgment, discretion, and a “right-first-time” approach to accuracy and process.Duties and Responsibilities
Corporate Governance & Board Support
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Corporate Governance & Board Support
- Coordinate end‑to‑end logistics for Board of Directors and committee meetings, ensuring agendas, materials, timelines, and follow‑ups are delivered with accuracy and care.
- Partner collaboratively with Legal, Finance, HR, Investor Relations, and the Office of the CEO to produce complete, timely, and high‑quality Board and committee materials.
- Maintain reliable governance records—including minutes, resolutions, approvals, and documentation—in a well‑organized, easy‑to‑retrieve structure.
- Support planning and execution of the Annual Shareholder Meeting and proxy process, working closely with internal teams and external advisors.
- Manage workflows for SEC‑related deliverables and proxy materials, including timelines, document routing, version control, and quality assurance.
- Coordinate across contributors to ensure filings and governance‑related documents reflect consistency, accuracy, and accountability.
- Support compliance‑adjacent activities such as Rule 16 reporting coordination.
- Maintain and support user access to governance‑related systems and platforms, ensuring accuracy, permissions integrity, and operational continuity.
- Provide proactive, thoughtful calendar leadership for the General Counsel & Corporate Secretary, balancing priorities and anticipating needs.
- Prepare the General Counsel for meetings through timely material coordination, context gathering, and logistics management.
- Coordinate domestic and international travel, expense reporting, and related logistics to enable smooth, customer‑centric operations.
- Serve as a trusted liaison and gatekeeper, handling confidential information with discretion, authenticity, and sound judgment.
- Enhance and build governance and executive‑support processes—including workflows, templates, checklists, and tools—to create repeatable, agile, and high‑quality operational systems.
- Identify opportunities for thoughtful automation, improving efficiency while preserving the high‑touch, relationship‑driven nature of executive and Board support.
- Uphold Itron’s values by modeling collaborative partnership, innovation, and a calm, reliable presence in high‑stakes, fast‑paced environments.
- Demonstrated experience supporting senior executives in a high‑confidentiality or high‑visibility environment.
- Strong process orientation with exceptional attention to detail and a “right‑first‑time” mindset for critical deliverables.
- Understanding of corporate governance practices and roles (e.g., C‑Suite, Board of Directors, shareholders).
- Proven ability to exercise sound judgment, accountability, and discretion when handling sensitive or confidential matters.
- Strong written, verbal, visual, and interpersonal communication skills.
- Ability to remain organized, agile, personable, and calm while managing multiple competing priorities.
- Prior experience in a public company, governance, regulated environment, or Board‑level support capacity.
- Paralegal or corporate governance experience is beneficial but not required.
- Experience improving or automating administrative processes and systems.
- Familiarity with governance platforms or document‑management systems.
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Itron is committed to building an inclusive and diverse workforce and providing an authentic workplace experience for all employees. If you are excited about this role but your past experiences don't perfectly align with every requirement, we encourage you to apply anyway. In the end, you may be just who we are looking for!
The successful candidate's starting wage will be determined based on permissible, non-discriminatory factors such as skills and experience.
Itron is proud to be an Equal Opportunity Employer. If you require an accommodation to apply, please contact a recruiting representative at 1-800-635-5461 or email [email protected].
Itron is transforming how the world manages energy, water and city services. Our trusted intelligent infrastructure solutions help utilities and cities improve efficiency, build resilience and deliver safe, reliable and affordable service. With edge intelligence, we connect people, data insights and devices so communities can better manage the essential resources they rely on to live. Join us as we create a more resourceful world: www.itron.com
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