Sr. Proposal Manager

The Senior Proposal Manager leads high stakes federal proposals across the full business development lifecycle—from shaping and capture through submission and post award transition. This senior role is ideal for a proven proposal leader who can also oversee proposal operations at an enterprise level: processes, templates, schedules, color team rigor, tools, and cross organizational coordination.

The position supports a diverse portfolio with an emphasis on DoD, plus IC and Civilian agencies. The role is fully remote, with virtual collaboration as the standard operating mode.

This fully remote role is ideal for a seasoned proposal leader who can run complex, strategic bids while leveraging AI tools and prompt engineering to enhance content quality, speed, and compliance.

What You’ll Do

• Lead end to end proposal development (RFIs, RFPs, RFQs, IDIQs/GWACs, task orders).
• Drive capture alignment, win strategies, themes, discriminators, and compliance.
• Build PDPs, schedules, compliance matrices, outlines, and storyboards.
• Facilitate color team reviews; elevate narrative quality through SME coaching.
• Supervise, train, and mentor less experienced proposal staff, including writers and coordinators.
• Oversee DTP, graphics, and visual standards to ensure consistent, high quality production.
• Use AI tools and prompt engineering best practices to accelerate content development, refine narratives, perform quality reviews, and support strategy alignment
• Coordinate pricing activities (BOE inputs, assumptions, schedule management; no pricing execution required).
• Support orals preparation, coaching, and visual development.
• Lead final production, compliant submission, and EN/DR response cycles.

• 5+ years leading winning federal proposals, with demonstrable success on complex, multi volume pursuits

• Proven success managing complex multi volume proposals in a remote environment.
• Demonstrated ability to apply AI tools, prompt engineering, and iterative refinement practices in proposal development
• Experience mentoring junior staff and overseeing DTP/graphics workflows.
• Expertise with Shipley/APMP methods; APMP Practitioner or higher preferred.
• Strong writing, editing, facilitation, and schedule management skills.
• Deep understanding of FAR/DFARS and federal evaluation criteria.
• TS Clearance preferred (active or able to obtain/upgrade).

Why You’ll Love It

• Fully remote role with high influence on proposal operations and AI enhanced processes.
• Opportunity to mentor emerging talent and raise organizational proposal maturity.
• Work on strategic, high visibility federal pursuits.

Join PROSYNC and enjoy our great benefits!

Health & Retirement

• We offer a comprehensive Health Benefits package and 401K retirement plan so you can take care of yourself and your family, now and in the future. Other health-related benefits include an employee assistance program for those difficult times or when you need to take care of your mental health.

Education

• Individual growth is a priority at ProSync. Employees are encouraged to take advantage of our company-sponsored continuing education program so they can get their degree or that next certification they need to propel them to the next level.

Work/Life Balance

• A healthy work/life balance is essential for building and executing your work effectively at ProSync, but it’s also necessary to allow you the room to pursue everything else you want to develop in your personal life. We offer generous Paid Time Off and 11 paid holidays a year. ProSync also provides flexible work options that work with your schedule and lifestyle.