Talent Acquisition Coordinator, Pacific Region

About HUB:

In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the worlds' largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected-through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community.

The Opportunity:

The primary focus of the Talent Acquisition Coordinator (TAC) is to support the HUB Pacific Region Talent Acquisition team in all phases of the recruitment life cycle. The TAC will be responsible for providing scheduling and administrative support to the recruiting team, as well as building relationships with candidates and hiring managers. This position is instrumental in effectively driving recruitment processes, providing a seamless candidate and hiring team experience, and adhering to company policies and compliance regulations. 

Essential Duties and Responsibilities: 

• Assist the Talent Acquisition (TA) team with coordination and administrative tasks: scheduling interviews, sharing assessment results, following up with hiring managers and candidates, reporting/tracking, and ad hoc tasks as assigned 

• Manage the internal HRIS (Workday) and CRM (Phenom), including creating requisitions, monitoring candidate applications, data entry, reporting, offer letters, and onboarding 

• Manage additional recruiting platforms, as needed (Indeed, LinkedIn, Handshake, etc.)  

• Monitor background checks and manage the onboarding process for new hires 

• Maintain weekly reporting of recruiting activity and performance for the Super Region 

• Assist with tracking recruitment efforts, requisitions, and additional reporting in Excel, as needed 

• Collaborate with the recruiting team and interact with candidates and hiring managers to provide white-glove service 

• Work in partnership with TA Operations to ensure processes comply with company policies, regulatory requirements, and established objectives, maintaining consistency and adherence to best practices across all recruitment activities 

Requirements: 

• Bachelor’s degree or equivalent industry experience preferred 

• Minimum of 1-2+ years’ experience in a coordinator role supporting an HR or Recruiting team is preferred 

• Must be able to work autonomously but be team-oriented, collaborative, and flexible as we shift responsibilities to best support a rapidly growing organization 

• Customer-focused with exceptional organizational skills, communication and follow-up skills, strong attention to detail 

• Excellent attention to detail to ensure accuracy and reliability in data analysis and reporting. 

• Strong proficiency with Microsoft Office, particularly Excel and Outlook 

• LinkedIn, Workday, Indeed Resume, and Handshake experience are a plus but not required 

• Ability to travel occasionally as needed for training, team meetings, etc. (less than 10%) 

What you will bring to the role:

• Must love recruiting! Ideally possesses a strong interest in aligning HUB’s mission with recruitment best practices 

• Strong organizational and time management skills to handle multiple competing and deadlines efficiently  

• Excellent communication and interpersonal abilities  

• Attention to detail and accuracy in managing data, scheduling, and compliance-related tasks 

• Proficiency with recruiting tools and technology, including HRIS (e.g., Workday), ATS platforms, and Microsoft Office Suite 

• Collaborative mindset to work closely with stakeholders across functions 

• Adherence to company guidelines and regulatory requirements 

• Customer-focused approach to deliver a positive recruitment experience 

• Adaptability and problem-solving skills to navigate evolving priorities and contribute to process improvements 

We offer: 

• Competitive salaries and benefits offerings 

• Medical/dental/vision insurance and voluntary insurance options 

• Health Savings Account funding 

• 401k matching program 

• Company paid Life and Short-Term Disability Plans 

• Supplemental Life and Long-Term Disability Options 

• Comprehensive Wellness Program 

• Paid Parental Leave 

• Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off 

• Great work/life balance, because that’s important for all of us! 

• Focus on creating a meaningful environment through employee engagement events 

• The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry! 

• Growth potential - HUB is constantly growing and so can your career! 

• A rewarding career that helps local businesses in the community 

• Strong community support and involvement through HUB Gives our charity and volunteer platform. 

Our Core Values: 

• Entrepreneurship: We encourage innovation and educated risk-taking. 

• Integrity: We do the right thing every time. 

• Teamwork: We work together to maximize results. 

• Accountability: We measure and take responsibility for outcomes. 

• Service: We serve clients, communities, and colleagues. 

Culture and Belonging: Our Commitment  

At HUB International, we are dedicated to fostering a culture where everyone feels a sense of belonging. We value the unique experiences and perspectives that each team member brings, creating an environment where all voices are welcomed and respected. If you require assistance or accommodation at any stage of the recruitment process, we encourage you to let us know—we’re here to support you. At HUB, building an inclusive workplace isn’t just part of what we do—it’s at the heart of who we are. 

Working Conditions and Physical Demands

This position primarily involves remaining in a stationary position for the majority of the workday.

The person in this position frequently communicates with colleagues and clients both in person and on the telephone; Must be able to communicate and exchange accurate information.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

EEOAA Policy

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 or [email protected]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

The expected salary range for this position is $27-36/hr depending on geographical location and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and eligible bonuses, equity and commissions for some positions.

#LI-RS1

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team [email protected]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.