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We are looking for a TA Specialist for a 6 month full time contract in our San Jose Office. In this unique dual administrative role, you will be the friendly front desk reception coordinator and will be working with our R&D team on interview coordination and day-of interview support.
This role has a requirement of working in office 3 days per week, which may be subject to change based on team and business needs, as determined by the department leader. Please note that this requirement is subject to ongoing review and may be adjusted in the future.
Office Location: San Jose or Los Angeles
*Visa sponsorship is NOT available at this time
What You’ll Do
- Manage the recruitment lifecycle for technical roles, including Software Engineering, DevOps, Data Science, and Product Management.
- Partner with Engineering Leadership to define role requirements, refine job descriptions, and develop targeted hiring strategies for niche technical skill sets.
- Utilize advanced Boolean search, LinkedIn Recruiter, and alternative platforms like GitHub, Stack Overflow, and specialized Slack communities to identify passive top-tier talent.
- Execute high-volume outbound messaging campaigns with a focus on personalized outreach to increase response rates from high-demand engineers.
- Conduct initial phone screens to evaluate candidates’ technical foundational knowledge, cultural alignment, and career motivations.
- Coordinate and facilitate technical assessments, including in person interviews, coding assessments, and zoom interviews.
- Create a positive, professional and welcoming candidate experience and represent FloQast throughout the hiring cycle with: timely and respectful follow ups to candidates, attention to detail in written and verbal communication accurate scheduling of interviews, and ensuring data integrity in our ATS.
- Successfully manage a high volume of scheduling phone interviews and on-site interviews for our R&D teams in San Jose.
- Maintain exceptional records and notes within our Applicant Tracking System (Lever).
- Develop and maintain strong relationships with our internal hiring teams and interviewers to ensure a smooth process.
- Assist with optimization and maintenance of our Applicant Tracking System and ensure: candidates are moved through the pipeline and responded to in a timely and accurate manner.
- Support the Recruiting team with process optimization projects and ad hoc opportunities.
What You'll Bring:
- 1-2 year minimum experience specifically in a Recruiter role.
- Must have done Recruitment Coordinating.
- Experience with Lever or similar Applicant Tracking System required.
- Ability to manage a high volume of scheduling and coordinating is required.
- Excellent time management and organization with the ability to prioritize work.
- Ability to multi-task and function in a fast-paced environment.
- Exceptional customer service focus with excellent written and verbal communication skills with attention to detail.
- Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation.
- Proactive problem solver who is detail-oriented.
#LI-JP1
The hourly range is $60.00 to $65.00. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company’s discretion to determine what pay is provided to a candidate within the range associated with the role.
About FloQast:
FloQast is the leading Accounting Transformation Platform in accounting workflow automation created by actual former accountants for accountants. By streamlining and modernizing daily accounting tasks, FloQast helps teams collaborate more effectively and complete their work with greater efficiency and precision. This cloud-based, AI-powered software is trusted by over 3,000 accounting teams, including those at Snowflake, Twilio, Instacart, and The Golden State Warriors—and continues to grow. Our mission is to continuously elevate the accounting profession, enhancing both its practice and perception.
Our values act as a guiding compass, shaping every decision we make, and are non-negotiable, particularly in our hiring process. Alongside our employees, partners, and customers, we embody these values every day:
Unwaveringly Authentic
Ambitious with Integrity
Empowered to Grow
Committed to Collaboration
Customer Obsessed in All Ways
FloQast is regularly rated as a Best Place to Work!
- Inc. Magazine’s Best Workplaces in 2024, 2023, 2022, and 2021
- Best Places to Work by LA Business Journal since 2017 (that’s 8 years!)
- Built In’s Best Place to Work in Los Angeles 6 years in a row!
Because we are Customer Obsessed in All Ways, check out what our customers have to say about FloQast on G2 Crowd.
If this aligns closely with what you are looking for, hit “Apply” and come join our growing team!
FloQast, Inc is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education, and experience. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and strive to provide a professional and welcoming workplace for all employees.
Link to FloQast Recruiting AI Usage Policy
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
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- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
