Temporary Visual Communications & Administrative Coordinator

Visual Communications & Graphic Design - 50%

• Design and produce marketing and communications materials for PEEP programs, events, employer engagement initiatives, and student professional development opportunities.

• Create digital marketing assets for platforms such as Instagram, Handshake, Gmail, Eventbrite, and campus portals.

• Design print and event materials, including flyers, brochures, posters, event signage, handouts, check-in materials, name tags, thank-you cards, stickers, presentation materials, and promotional items while working within CCA brand guidelines.

• Collaborate with CCA’s Lead Designer to ensure marketing materials align with institutional brand standards, accessibility expectations, and visual quality guidelines.

• Prepare and organize event materials, including signage, handouts, check-in materials, name tags, presentation materials, printed programs, and branded collateral.

• Coordinate closely with the Administrative Assistant & Events Operations Coordinator to ensure event materials are prepared, organized, and implemented successfully.

Event Preparation & On-Site Support - 30%

• Assist with in-person event preparation, setup, and day-of support for PEEP programs, workshops, lectures, networking events, employer visits, and other professional development events.

• Support the placement of signage, displays, printed materials, and visual elements in event spaces.

• Support day-of-event operations and keep student staff aligned to the run of show, ensuring smooth transitions and reliable coverage of key roles.

• Provide day-of logistical support, including check-in assistance, materials distribution, guest support, room reset, and event breakdown when needed.

• Coordinate checkout and basic setup of microphones and event A/V equipment (as applicable by venue/event needs).

Administrative and Office Support - 20%

• Provide regular in-office administrative support for PEEP, including organizing materials, scheduling, and supporting day-to-day office coordination.

• Help maintain organized systems for event materials, print collateral, signage, templates, promotional items, and shared digital files.

• Support project tracking for design, communications, and event-related deadlines.

• Assist with preparing materials for programmatic/divisional campus events.

• Provide front-facing support when needed for students, employers, alumni, campus partners, and visitors interacting with the PEEP office.

MINIMUM QUALIFICATIONS:

• Strong graphic design and visual communication skills, with experience creating print and digital marketing materials.Proficiency with design tools such as Adobe Creative Suite, Canva, Figma, or similar platforms.

• Familiarity with social media platforms, email marketing tools, Eventbrite, Google Workspace, or similar communication/project tools preferred.

• Ability to work within brand guidelines while bringing creative ideas to visual communications.

• Experience preparing print-ready files; managing and organizing digital assets for seamless team collaboration

• Ability to manage multiple design, communications, and office projects with attention to detail and deadlines.

• Strong organizational, administrative, time management, and project coordination skills to meet deadlines. Strong written and verbal communication skills.

• Comfort working regularly in an office environment and supporting in-person administrative and event needs.

• Comfort collaborating with staff, students, campus partners, and external guests.

• Ability to work independently while also contributing to a collaborative team environment.

• Professionalism, reliability, flexibility, and a strong service-oriented approach.

COMPENSATION & BENEFITS:

• The pay rate for this position is $28/hour

POSITION DETAILS:

• This is a part-time (20 hours/week) temporary position, with a anticipated end date of 2027.