Manage day-to-day office operations, facilities, hospitality, vendor and inventory management, mail and package logistics, meeting and event support, and employee experience initiatives to ensure an organized, welcoming workplace.
Baya Systems is inspired by the baya bird, also known as the weaver. Baya birds weave very unique and intricate hanging nests from different materials. The nests are robust and safe while being extremely lightweight and efficient.
Baya is a fast-moving Series B startup built by serial entrepreneurs with a vision to accelerate intelligent computing in the emerging chiplet era. We focus on software-driven, unified fabric solutions for single-die and multi-die systems. We design and license disruptive intellectual property for use in semiconductor chips, with software development platforms to simplify the design process and reduce the time to market for complex System-on-Chip (SoC) and multi-chiplet systems. This enables our partners to innovate and deliver compelling solutions for data center, infrastructure, AI, Automotive, and Edge IoT markets. We are looking for energetic and dedicated individuals share our passion for enabling innovation and excellence in the semiconductor industry that empowers game-changing products and services!
Contract-to-Hire (3-Month Consulting Engagement)
About Baya Systems
Baya Systems is seeking a Workplace Operations Coordinator to help create an efficient, welcoming, and productive office environment for employees, customers, partners, and visitors. This role will support daily workplace operations, office logistics, hospitality services, inventory management, and employee experience initiatives.
The position will begin as a 3-month consulting engagement with the opportunity to transition into a full-time role based on performance and business needs.
⸻
Key Responsibilities
Workplace Operations
Support day-to-day office operations and workplace logistics.
Ensure conference rooms, collaboration spaces, and common areas remain organized and ready for use.
Maintain workplace appearance and functionality throughout the office.
Assist leadership and team members with operational support requests.
Office & Facilities Coordination
Manage office supplies, kitchen inventory, beverages, snacks, and workplace essentials.
Coordinate ordering through Amazon Business and kitchen vendors.
Monitor inventory levels and proactively replenish supplies.
Support office maintenance requests and coordinate with building management when needed.
Hospitality & Employee Experience
Welcome and assist visitors, customers, and guests.
Prepare conference rooms for meetings and customer visits.
Coordinate food deliveries, catering, and hospitality services.
Support company events, team lunches, and employee engagement activities.
Maintain coffee stations, kitchen areas, and vendor refreshment services.
Logistics & Administrative Support
Receive, distribute, and track incoming mail and packages.
Coordinate courier services, deliveries, and pickups.
Manage catering schedules and vendor communications.
Assist with special projects and operational initiatives.
Provide general onsite support to employees and leadership teams.
Vendor & Inventory Management
Manage vendor relationships for office supplies, catering, and workplace services.
Track spending and inventory usage.
Maintain organized storage areas and supply rooms.
Ensure operational readiness for meetings, events, and executive visits.
⸻
Qualifications
5+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or related fields.
Exceptional organizational and multitasking abilities.
Strong communication and customer service skills.
Ability to work independently and proactively identify needs.
Comfortable working in a fast-paced technology environment.
Experience with Amazon Business, Microsoft Office, Google Workspace, or similar business tools preferred.
Positive, service-oriented attitude with strong attention to detail.
⸻
Position Details
Title: Workplace Operations Coordinator
Type: Contract-to-Hire
Initial Engagement: 3 Months (Consulting)
Potential Conversion: Full-Time Employee
Location: Onsite – Baya Systems
Schedule: Monday–Friday
About Baya Systems
Baya Systems is seeking a Workplace Operations Coordinator to help create an efficient, welcoming, and productive office environment for employees, customers, partners, and visitors. This role will support daily workplace operations, office logistics, hospitality services, inventory management, and employee experience initiatives.
The position will begin as a 3-month consulting engagement with the opportunity to transition into a full-time role based on performance and business needs.
⸻
Key Responsibilities
Workplace Operations
Support day-to-day office operations and workplace logistics.
Ensure conference rooms, collaboration spaces, and common areas remain organized and ready for use.
Maintain workplace appearance and functionality throughout the office.
Assist leadership and team members with operational support requests.
Office & Facilities Coordination
Manage office supplies, kitchen inventory, beverages, snacks, and workplace essentials.
Coordinate ordering through Amazon Business and kitchen vendors.
Monitor inventory levels and proactively replenish supplies.
Support office maintenance requests and coordinate with building management when needed.
Hospitality & Employee Experience
Welcome and assist visitors, customers, and guests.
Prepare conference rooms for meetings and customer visits.
Coordinate food deliveries, catering, and hospitality services.
Support company events, team lunches, and employee engagement activities.
Maintain coffee stations, kitchen areas, and vendor refreshment services.
Logistics & Administrative Support
Receive, distribute, and track incoming mail and packages.
Coordinate courier services, deliveries, and pickups.
Manage catering schedules and vendor communications.
Assist with special projects and operational initiatives.
Provide general onsite support to employees and leadership teams.
Vendor & Inventory Management
Manage vendor relationships for office supplies, catering, and workplace services.
Track spending and inventory usage.
Maintain organized storage areas and supply rooms.
Ensure operational readiness for meetings, events, and executive visits.
⸻
Qualifications
5+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or related fields.
Exceptional organizational and multitasking abilities.
Strong communication and customer service skills.
Ability to work independently and proactively identify needs.
Comfortable working in a fast-paced technology environment.
Experience with Amazon Business, Microsoft Office, Google Workspace, or similar business tools preferred.
Positive, service-oriented attitude with strong attention to detail.
⸻
Position Details
Title: Workplace Operations Coordinator
Type: Contract-to-Hire
Initial Engagement: 3 Months (Consulting)
Potential Conversion: Full-Time Employee
Location: Onsite – Baya Systems
Schedule: Monday–Friday
Compensation:
- Salary commensurate with experience
- Performance incentives
- Comprehensive medical, dental, and vision benefits
- 401(k) retirement plan
- Equity
Baya Systems Santa Clara, California, USA Office
2550 Great America Way, 150, Santa Clara, California, United States, 95054
Similar Jobs
Artificial Intelligence • Machine Learning • Security • Software
The Workplace and People Operations Coordinator manages the office, oversees visitor experiences, supports recruitment and onboarding, and coordinates internal operations, ensuring a positive workplace culture and compliance with standards.
Top Skills:
Ai ToolsBamboohrGoogle Suite
Healthtech
The Workplace Operations Coordinator will support daily office needs, maintain operational readiness, manage office organization, and coordinate logistics in the San Francisco office.
Artificial Intelligence • Healthtech • Professional Services • Analytics • Consulting
Lead AI partnership strategy and execution to grow AI Frontier Labs alliances. Own alliance performance, co-sell pipeline, joint GTM and solution development, partner account mapping, enablement, marketing, and executive alignment to scale generative AI adoption and revenue.
Top Skills:
Ai LabsAnalyticsAutomationAWSAzureCloud EcosystemsGCPGenerative AiLlm
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
