Academic Program Manager I

Job Function Summary:

The ARIA Non-Invasive Neurostimulation/Neuromodulation (NINM) Frontier Science Hub Initiative is a new multi-million dollar multi-year privately-funded endeavor in the Department of Psychiatry & Behavioral Sciences, led by Vice Chair for Research Dr. Andrew Krystal. This groundbreaking research program aims to advance scientific discovery and develop innovative NINM therapeutic opportunities for individuals with profound autism. As a high-profile, multi-institutional research venture, the ARIA NINM Frontier Science Hub spans a consortium of three leading universities—Yale, Stanford, and UCSF—and will support up to 15 new multi-site and department-based research programs. The initiative will involve complex financial structures, including numerous subawards, subcontracts, and the active engagement of dozens of faculty Principal Investigators.

Custom Scope

 This position exists to serve as the strategic and operational leader responsible for ensuring the successful development, implementation, and management of the ARIA NINM Frontier Science Hub Initiative in the Department of Psychiatry and Behavioral Sciences. Acting as the senior administrative partner to faculty leadership, the incumbent provides oversight across all facets of program administration, ranging from high-level strategic planning to day-to-day operational management, including staff supervision and budget management. The incumbent drives long-term planning and program-wide strategies in collaboration with faculty leadership, identifying opportunities for growth, creating and refining policies and procedures, and aligning all efforts with the initiative’s overarching goals. Acting as a liaison across the consortium, the incumbent facilitates seamless communication and collaboration, attending regular consortium meetings and coordinating efforts with the advisory board, external agencies and funders to maintain compliance and foster strong relationships. The incumbent provides oversight of ARIA’s complex financial structures, including subawards and subcontracts, ensuring transparency, accountability, and efficient allocation of resources across diverse research programs. By partnering with faculty Principal Investigators, the incumbent supports the implementation and monitoring of individual research projects, offering strategic guidance on proposals and priorities to maximize the initiative’s impact. Additionally, the incumbent designs and implements workshops, conferences, and publication initiatives to disseminate research findings, foster collaboration, and elevate ARIA’s visibility within the scientific community and beyond. The incumbent must possess exceptional leadership, communication, and organizational skills to navigate the complexities of a multi-institutional research initiative. Additionally, expertise in financial management, staff supervision, policy development, and stakeholder engagement is critical to ensuring the Initiative’s success

Department Overview

The UCSF Department of Psychiatry and Behavioral Sciences (DPBS) is a leader in advancing mental health care, research, and education. The Department is among the nation’s foremost resources in the field of child, adolescent and adult mental health. Joining UCSF DPBS provides an opportunity to work alongside world-renowned experts in psychiatry, psychology, neuroscience, and behavioral sciences. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity. The department is committed to improving mental health across diverse populations and fostering innovation in treatment, prevention, and research.

Key Responsibilities 

List key functions and the estimated percentage of time spent performing each of the responsibilities. Indicate which responsibilities are considered "Essential" to the successful performance of the job as defined by the EEOC: “Essential functions are the basic job duties that an employee must be able to perform. You should carefully examine each job to determine which functions or tasks are essential to performance.” 

Example: 

25%  Essential  Performs basic design, development, modification and debugging of software. Evaluates basic software for functional areas. Analyzes existing software or works to formulate logic for basic systems, prepares basic specifications and performs coding.

% 

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

15

20

10

15

5

10

5

5

10

5

100%

Knowledge Skills and Abilities (KSAs)

Required qualifications must be possessed by any candidate to be considered for the position.  These qualifications will be included in the job posting/advertisement and will be used to screen applicants.  Note: Only objective, specific and quantifiable (KSAs) will be used when screening (i.e. 6 months of event planning experience vs. prior event planning experience).  Preferred qualifications are those skills or abilities that an ideal candidate possesses, but are not required in order for a candidate to be considered for the position.

Please list:

Education, Licenses and Certifications:

List Education, Licenses and Certifications a candidate must possess or meet to be considered for the position. You may also select any of these attributes as being preferred. These will be included in the job posting/advertisement and will be used to screen applicants. 

Education

Req / Pref