Jobs at University of California, San Francisco

Six-month administrative role supporting the Quantitative Biosciences Institute. Responsibilities include booking rooms and travel, processing reimbursements and vendor payments, creating purchase orders, managing the internal events calendar, coordinating event logistics and guest lists, communicating with clients, and contributing to long-range event planning.

Serve as primary implementation project manager for the F1 phase of SJV PRIME+, coordinating cross-campus functional teams, maintaining project plans and documentation, tracking milestones and action items, synthesizing status updates, and supporting Day-1 operational readiness for Fall 2027.

Supervise and manage ultrasound and other radiology technologists across multiple hospital sites, ensuring productivity, quality, regulatory compliance, staff training, performance evaluation, scheduling, and operational improvements for radiology services.

Under supervision of licensed therapists and supervisors, the Rehab Aide supports patient care in PT/OT/SLP clinics by monitoring patient flow, assisting with evaluations and treatments, maintaining equipment and treatment areas, performing clerical and reception duties, and participating in departmental quality and training activities.

Leads enterprise-wide infection prevention strategy, surveillance, outbreak response, regulatory compliance, quality improvement, and education. Directs high-impact programs, mentors staff, analyzes surveillance data, partners with multidisciplinary leaders, and advances research and policy to reduce healthcare-associated infections.

Provide on-site administrative and operational support for the ICAP Division: manage scheduling, referrals, visitor triage, phone/voicemail, supplies, office layout, first-line IT and facilities requests, data reporting from EHR and spreadsheets, meeting and event coordination, billing/reimbursements, and maintain secure filing and SOPs to support clinicians and division leadership.

Perform and report clinical laboratory tests across multiple disciplines using manual and automated methods. Operate, maintain, and troubleshoot lab instruments; follow QC and LIS procedures; document results; communicate critical values; assist with training, inventory, and special projects in a high-volume hospital laboratory.

Manage post-award fiscal administration for complex research grants and contracts: invoice and report preparation, account monitoring and reconciliations, award setup and closeout, sponsor compliance, PI liaison, audits support, and oversight of subawards and multiple-investigator awards.

Coordinate end-to-end new hire onboarding in BrassRing and HRIS, provide Tier 1 HR support for employees and managers, manage new hire paperwork and DocuSign, launch integration packages, process employment actions and transfers, interpret policies and work experience calculations, and support special projects.

Support CHAMPPS research by extracting and validating clinical data from Epic, building and maintaining REDCap/Qualtrics/Atlas.ti databases, performing data quality checks, generating reports and visualizations, assisting with IRB/grant documentation and project coordination, and maintaining confidentiality while collaborating with multi-site stakeholders.

Coordinate Neuro-Oncology clinical trials including patient enrollment and follow-up, data collection and entry, specimen handling, regulatory submissions (IRB), quality control, OnCore support, adverse event reporting, study start-up and closeout, and liaison duties among investigators, sponsors, and clinical teams while ensuring GCP and institutional compliance.

Support coordination of a pediatric clinical trial including scheduling and tracking patient visits, registration and randomization, abstracting and entering clinical data, documenting adverse events and specimen handling, maintaining study supplies and binders, and assisting with audits and regulatory tasks under supervision.

Manage complex campus construction projects from budgeting and procurement through construction closeout. Oversee contractors, schedules, budgets (up to $20M), compliance with codes and safety, stakeholder communication, risk mitigation, reporting, and handoff of O&M manuals and record drawings.

Perform histology laboratory tasks including tissue processing, embedding, paraffin sectioning, H&E and special stains, immunohistochemistry and ISH, specimen accessioning, LIS operation, QA record keeping, instrument maintenance, and occasional frozen sections. Rotate between workstations and provide weekend/holiday coverage as scheduled.

Provide clinical and administrative support in an ambulatory practice: room patients, obtain vitals, assist providers and procedures, manage scheduling, insurance verifications/authorizations, pharmacy refills, referrals, and maintain exam rooms and supplies while communicating with physicians and outside providers.

Provide clinical and administrative support in an ambulatory practice: rooming patients, taking vitals, assisting providers with exams and procedures, managing patient flow, scheduling, insurance verification and authorizations, pharmacy refills, referral coordination, supply maintenance, and communication with referring providers.

Provide high-level administrative and analytical support to the Gynecologic Oncology division, managing complex faculty calendars, coordinating recruitment/onboarding, maintaining SOPs, supporting grants and research documents, overseeing budgets/expenses, organizing events and meetings, and serving as liaison to faculty, staff, and external partners to ensure operational efficiency.

Provide comprehensive HR support for managers, faculty, and staff including recruitment, onboarding/offboarding, leave administration, disability accommodations, performance management, payroll issue resolution, and policy guidance while ensuring compliance with UCSF, UC, state, and federal regulations.

Provides inpatient case management for a complex patient caseload: coordinates discharge planning, leads multidisciplinary rounds, manages length-of-stay and resource utilization, documents in EHR (APeX), refers to post-acute resources, and participates in quality improvement and program development.

Supervises staff and operations of the Recovery Incentives Program and Stabilization Counseling (Ward 93/OTOP). Oversees eligibility, ASAM assessments, contingency management implementation, program compliance, staff scheduling and supervision, and quality improvement. Provides clinical coordination, direct SUD assessments and counseling, case management, training for partners, and collaborates with interdisciplinary teams to improve patient services.