Jobs at University of California, San Francisco

Manage a multi-year curriculum transformation initiative across 10–15 workgroups. Responsibilities include integrated planning, timeline and deliverable tracking, dependency and risk management, governance support, stakeholder coordination, budgeting and expense monitoring, executive reporting, workshops, documentation, and establishing sustainable project processes for transition to a longer-term program team.

Provides administrative and operational support for a pediatric integrated behavioral health program. Responsibilities include calendar and meeting coordination, travel and event arrangements, vendor and consultant onboarding, purchasing, invoicing, reimbursements, budget support, reporting, workflow documentation, onboarding assistance, and issue resolution. The role coordinates with vendors and UCSF approval processes while supporting program operations at Zuckerberg San Francisco General Hospital.

Installs, maintains, troubleshoots, repairs, and evaluates imaging and clinical equipment across multiple modalities and OEMs. Coordinates with clinical engineering, IT, networks, vendors, and end users to resolve equipment and systems issues. Performs preventive maintenance, inspections, calibration oversight, safety investigations, risk and vulnerability analysis, equipment evaluations, documentation, and technical training. Supports technology deployments, procurement activities, regulatory compliance, and imaging workflow improvements.

Leads end-to-end technology planning, delivery, governance, risk management, financial reporting, stakeholder coordination, and operational readiness for a new hospital. Oversees infrastructure, applications, cybersecurity, end-user systems, vendors, construction integration, clinical workflow alignment, go-live planning, and transition to operations. Mentors project managers and ensures IT scope is delivered on schedule, within budget, and in compliance with regulatory, security, and patient-safety requirements.

Manages complex, multi-investigator biomedical research programs from planning through completion. Coordinates timelines, milestones, budgets, proposals, reporting, meetings, communications, compliance, and stakeholder collaboration. Identifies risks and dependencies, supports funding activities, develops program documentation and processes, monitors resources and outcomes, and represents programs with internal and external partners. Provides scientific writing, conference, and strategic planning support while independently managing administrative and operational requirements.

Designs, builds, deploys, and monitors scalable AI/ML and generative AI applications for clinical and operational workflows. Develops data pipelines, APIs, cloud-native MLOps systems, real-time inference architectures, and LLM solutions using prompt engineering and RAG. Collaborates with clinicians, data scientists, researchers, and IT teams to deliver secure, reliable, production-ready tools.

Provides advanced HR guidance on complex employee relations, labor policies, reorganizations, staffing, and organizational initiatives. Advises senior leaders and employees, analyzes sensitive issues, recommends systemic improvements, participates in HR committees, and leads other HR Generalists. The role requires strong HR expertise, analytical ability, communication skills, and sound judgment in difficult situations.

Leads policy, financial, data-sharing, communications, and project-management activities for a multi-institutional neuroscience research initiative. Develops systems, processes, analyses, budgets, proposals, and strategic recommendations; manages subawards and subcontracts; coordinates programs and stakeholders; and supports research policies, planning, and operational implementation across UCSF and consortium partners.

Coordinates administrative and operational activities for NIH-funded observational studies and clinical trials. Responsibilities include complex calendar and meeting management, stakeholder communications, documentation, travel and reimbursement coordination, budget and milestone tracking, recruitment support, website and SOP maintenance, basic technology assistance, and administrative support for research teams. The role manages records, invoices, participant reimbursements, newsletters, presentations, and cross-functional communications while protecting confidential information and escalating scientific, financial, or policy issues appropriately.

Designs and implements AI-enabled enterprise solutions across Oracle Cloud HCM, SCM, Financials, Procurement, and analytics platforms. Develops predictive analytics, intelligent workflows, digital assistants, anomaly detection, automation, dashboards, and reporting. Partners with business and technical teams on process analysis, integrations, data governance, testing, upgrades, and continuous improvement. Evaluates Oracle AI capabilities and quarterly releases, supports adoption, troubleshoots systems, and provides documentation, training, and user support.

Supports California’s community water fluoridation technical assistance contract by advising water operators, connecting districts with technical resources, educating public health professionals, and coordinating with UCSF, state health officials, and water regulators. Serves as an expert on policy initiatives, develops recommendations, provides policy guidance and education, represents the organization externally, and analyzes complex issues to advise stakeholders on program direction.

Provides HR and administrative support for UCSF’s Temporary Employment Program. Maintains personnel and worker databases, tracks operational data, monitors data quality, manages inquiries, coordinates onboarding outreach, processes funding and Oracle transactions, supports affiliate hires, and collaborates with workforce development partners. Requires strong communication, organization, judgment, confidentiality, and 2–3 years of related administrative or operational experience.

Leads administrative operations and special projects for an undergraduate medical education office. Coordinates faculty recruitment, appointments, alumni engagement, program expansion, committees, communications, data requests, reporting, grants, staff engagement, and policy documentation. Serves as a liaison among UCSF, UCSF Fresno, UC Merced, faculty, and stakeholders; manages time-sensitive initiatives, interview logistics, databases, newsletters, and operational continuity with limited supervision.

Leads enterprise workforce strategy, engineering, transformation, and People Strategy execution. Translates organizational priorities into workforce plans, role and task redesign, AI-enabled work models, strategic portfolios, governance frameworks, change strategies, analytics enablement, and measurable outcomes. Advises senior executives on workforce capacity, skills, cost, technology, organizational design, labor implications, and transformation priorities while developing multidisciplinary teams and enterprise operating capabilities.

Oversees Kavli IFN’s communications, branding, events, operations, and financial management. Develops strategic communications plans; creates and edits web, social media, newsletter, visual, and electronic content; advises leadership on messaging and communication strategy; manages budgets and accounting processes; and coordinates symposiums, conferences, programs, and community-building activities.

Manages hospital supply chain operations, including ordering, inventory, replenishment, distribution, supply usage reconciliation, vendor coordination, and materials management systems. Supervises distribution staff, oversees inventory accuracy and storage standards, manages budgets and service levels, supports regulatory compliance, monitors billing and charges, and develops staff through hiring, training, coaching, and performance management.

Conducts policy, program, and project analyses; develops evaluations, reports, presentations, and recommendations; coordinates participant data, interviews, vendors, contracts, reimbursements, and payments. Plans and supports meetings and events, including venue selection, technology, catering, agendas, materials, logistics, evaluations, and quality improvement. Provides programmatic support, manages timelines and protocols, responds to stakeholder inquiries, maintains confidentiality, and collaborates with internal and external partners.

Supports health professions education through simulation-center technical operations, clinical training scenarios, learner scheduling, assessment documentation, accreditation compliance, database maintenance, and educational technology troubleshooting. Maintains and repairs computerized manikins, task trainers, and multimedia equipment; assists with ACLS, BLS, and PALS courses; supports faculty, learners, community outreach, program communications, budgeting, reporting, and educational activities.

Supports website updates, social media, newsletters, event coordination, symposium activities, administrative scheduling, proofreading, basic recording edits, and graphic creation using existing templates. The role requires strong organization, attention to detail, proofreading ability, social media experience, and the ability to manage competing deadlines in a hybrid, five-month position with potential extension.

Leads enterprise HR strategy for Benioff Children’s Hospitals, advising senior executives on workforce planning, talent strategy, organizational effectiveness, leadership capability, succession, labor optimization, and change management. Integrates workforce and business analytics to guide strategic decisions, coordinates HR functions, influences enterprise policies, and represents HR in high-level committees and initiatives. Requires extensive strategic HR leadership in complex organizations, preferably healthcare or academic health environments.