Academic Program Services Coordinator

ACADEMIC PROGRAM SERVICES COORDINATOR

Academic Program Services

Classification: Level 1 / Class Code 1635 / Non-Exempt / Full-Time / Represented / Benefitted

Anticipated Hiring Salary Range: $27.00 – $30.61/hour (commensurate with qualifications)

THE ROLE

Under the direction of the Deputy Director of Academic Program Services, the Academic Program Services Coordinator is responsible for providing instructional, administrative and program support to faculty, faculty-led research and other programmatic centers including general administrative support to the academic program. The Academic Program Services Coordinator will demonstrate excellent customer skills, possess superior organizational skills, and maintain impeccable attention to detail. The incumbent will be capable of managing multiple deadlines and priorities and is comfortable working in a fast-paced environment both independently and as a team player. This role requires overtime, including some evenings or weekends, to meet critical project deadlines and support event responsibilities.

RESPONSIBILITIES

The Academic Program Services Coordinator will provide instructional and program support, including but not limited to:

Support of Academic Programs Involving Faculty

• Coordinates and assists with day-to-day administration of faculty-led programs/centers.
• Coordinates faculty center/program events including publicity, event logistics, developing materials, managing webpage, and processing travel arrangements and reimbursements.
• Coordinates, monitors and processes program budgets, expenditures and provides budget reports.
• Assists with data collection and data maintenance.
• Coordinates travel for faculty program directors.
• Maintains department /faculty academic program and faculty committee webpage.
• Undertakes other general administrative duties and assists with special projects related to centers and programs.
• Performs other program and administrative duties as assigned.

Individual Faculty Support

• Provides instructional and administrative support to the faculty.
• Performs document preparation to include research projects, examinations, presentations, reports, mailings, statistical reports, student evaluations, course readers, transcriptions, and a variety of class materials.
• Provides administrative support to faculty committees, as needed.
• Provides assistance with faculty fiscal related matters, faculty research accounts, expense reconciliation and reporting.
• Coordinates and hosts special events with faculty.
• Assists with data collection and assessment efforts.
• Monitors and maintains faculty lounge and mailboxes.
• Assists in special administrative projects for the Academic Program Services
• Other special projects and duties as assigned.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor’s degree preferred.
• Minimum of three years of related work experience in an Administrative or Program Coordinator role with increasing levels of responsibility.

KNOWLEDGE, SKILLS & ABILITIES

• Excellent verbal and writing and communication skills
• High attention to detail, accuracy, and presentation quality.
• Excellent administrative and office support skills; ability to move and learn quickly in a fast-paced environment and meet multiple deadlines effectively with good judgment with respect to project prioritization and time management; must be punctual.
• Advanced proficiency in Microsoft Excel, Word, Outlook and PowerPoint, with working knowledge of social media platforms and strong comfort using and quickly learning online tools such as Box, Doodle Polls, iContact, Canvas, Canva, Concur, Zoom, and Microsoft Teams. Graphic design knowledge or experience plus.
• Proven ability to work effectively both independently and as a team player.
• Ability to be proactive, creative, and solution/results - oriented.

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

For your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For your Work/Life Balance

• Fourteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.