Administrative Assistant - Executive

California School Employees Association

Administrative Assistant, Executive - San Jose, CA

We are seeking an Administrative Assistant for our Executive department located at our Headquarters in San Jose, CA.  This position reports to the Executive Manager and provides overall administrative support to the Executive department which includes the Association President and Executive Director.

The California School Employees Association represents over 250,000 school employees who work in 750 school districts in California. They provide support services to school children as para-educators, administrators, food service, bus drivers, nurses, and skilled employees in grounds, maintenance and operations. CSEA is the largest independent classified school employee union in the AFL-CIO.  If you are passionate about serving our communities, schools and members, then CSEA may be the place for you! 

Examples of duties and responsibilities:

• Independently respond to letters and general correspondence
• Maintain records and correspondence
• Coordinate travel and housing requirements
• Arrange and coordinate conferences and meetings
• Coordinate and administer expense forms for approval and processing
• Maintains office files
• Process expense reports, track budget expenses, maintain financial records and confidential files
• Assist in writing program scripts and other material
• Edit and produce transcripts of business meetings
• Interpret and explain CSEA policies, procedures, Constitution and Bylaws to members and staff
• May provide relief on the switchboard

Ability to:

• Work independently with attention to detail
• Handle confidential information with discretion
• Demonstrate initiative, independence and good judgement
• Remain calm under pressure
• Work effectively with people at all levels
• Work and adapt to a fast-paced environment
• Communicate and write clearly and concisely
• Handle difficult situations with diplomacy and tact

The ideal candidate would have the following qualifications: 

• Three (3) years’ experience in an administrative role
• Proficiency in MS Office 365, Teams, OneDrive and SharePoint
• Excellent written and verbal communication skills
• Experience emphasizing customer service
• Flexibility, high initiative, attention to detail
• College degree

The salary range for the Administrative Assistant is $70,187 - $86,950.  Starting salaries are typically at the first step on our salary range, although consideration may be given for candidates with exceptional qualifications and experience.  Additional benefits include 19 paid holidays, 3 weeks’ vacation, medical benefits for you and your family, life insurance coverage, a pension plan and a 401(k) plan.

To Apply

Go to www.csea.com/careers, upload your resume and write a cover letter that tells us why you’re passionate about improving lives, with an example of how you provide excellent customer service. Only applications on our website will be considered. 

Questions?   Contact HR at [email protected].  Please do not send resumes or other documents to this email.

CSEA is proud to be an equal opportunity employer, committed to building and supporting a diverse workforce.

This is a non-exempt position under the Fair Labor and Standards Act.

EOE/AA